Administrative Executive

ENGIE SERVICES SINGAPORE PTE. LTD.; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

ENGIE Services Singapore is seeking an Administrative Executive to support facilities operations and administrative functions. You will manage end-to-end procurement processes, source quotations, raise purchase requests, coordinate with vendors, and maintain accurate records to ensure smooth service delivery across sites.

You will oversee leave and overtime administration, assist with monthly BCT claims, prepare reports, and provide reliable coordination across the department.

Qualifications

• Diploma holder in relevant discipline
• Minimum 5 years working experience in administrative duties
• Ability to communicate well in English and good telephone etiquette are essential
• Computer skills in MS Office
• Good organizational and communication skills

Responsibilities

• Manage end-to-end procurement administration, including sourcing quotations, raising purchase requests, coordinating with vendors, and maintaining accurate records.
• Serve as a key administrative partner to the department, providing efficient coordination and support across various business activities.
• Oversee leave and overtime administration, ensuring timely processing and compliance with internal procedures.
• Play an integral role in the monthly BCT claims process by organizing, validating, and consolidating supporting documentation to facilitate accurate and timely claim submissions.
• Contribute to continuous improvements in administrative processes and support additional departmental initiatives as required.

Job description

ENGIE Services Singapore is a leading provider of Integrated Facilities Management solutions (IFM), property management, operations and maintenance, specialized rail engineering works, sustainable solutions and FM Consultancy services. With strong presence in various counties across South East Asia, we operate across mission-critical industries - aviation, transportation, healthcare, education, government and commercial.

ENGIE understands the integrated role of facility management and the value of it can be expanded beyond the traditional approach. As a total FM, specialized engineering and sustainable real estate solutions service provider, ENGIE offers a comprehensive range of technical, digital and support services customisable to best suit your unique needs.

As an Administrative Executive, you will be at the heart of ENGIE's Facilities operations, providing essential coordination and administrative support that enables the team to operate efficiently and deliver exceptional service.

Responsibilities

• Manage end-to-end procurement administration, including sourcing quotations, raising purchase requests, coordinating with vendors, and maintaining accurate records.
• Serve as a key administrative partner to the department, providing efficient coordination and support across various business activities.
• Oversee leave and overtime administration, ensuring timely processing and compliance with internal procedures.
• Play an integral role in the monthly BCT claims process by organizing, validating, and consolidating supporting documentation to facilitate accurate and timely claim submissions.
• Contribute to continuous improvements in administrative processes and support additional departmental initiatives as required.

Requirements

• At least a Diploma holder in relevant discipline
• Minimum 5 years working experience in administrative duties
• Ability to communicate well in English and good telephone etiquette are essential
• Computer skills in MS Office
• Good organizational and communication skills