Administrative Executive

Straitdeer Pte. Ltd.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Benefits offered by this job

Culture of authenticity

Inclusive environment

Startup spirit

Job summary

Bitdeer is seeking a proactive Administrative Executive to support our Finance team in Singapore. You will manage day-to-day admin, travel and visas, calendars, and team events.

This role suits someone who thrives in a fast-growing tech environment and enjoys coordinating with internal teams and external partners while handling light finance admin.

Qualifications

• At least 2 years of EA/PA/Secretary or Admin Assistant experience.
• Hands-on travel and visa handling across countries.
• Very organized with great attention to detail.
• Proactive and resourceful with problem-solving.
• Discreet with confidential information.
• Strong written and spoken communication.

Responsibilities

• Arrange end-to-end business travel (flight, hotel, ground transport, itineraries).
• Handle visa applications and travel documents; track deadlines.
• Manage calendars and schedule meetings across time zones.
• Plan and book team events and department activities; manage budgets.
• Prepare and track expense claims, reimbursements, and receipts.
• Support light finance admin (document collection, approvals).
• Handle ad hoc admin requests and errands.
• Maintain organized filing (digital and physical).

Skills

Executive support experience

Travel & visa management

Highly organized

Proactive problem solving

Discreet & trustworthy

Strong communication

Google Workspace

Excel

Tools

Google Workspace

Microsoft Excel

Job description

About Bitdeer:

Bitdeer is a world-leading technology company for Bitcoin mining and AI cloud.

Bitdeer is committed to providing comprehensive Bitcoin mining solutions for its customers. Apart from designing industry-leading ASIC chips and manufacturing mining rigs, the Group handles complex processes involved in computing across the value chain. This includes equipment procurement, transport logistics, datacenter design and construction, equipment management, and network and facility operations. Bitdeer also offers advanced cloud capabilities to customers with a high demand for artificial intelligence.

Headquartered in Singapore, Bitdeer operates globally with a diversified 3 GW energy portfolio, and deploys Bitcoin mining and HPC datacenters.

Job Summary:

We are looking for a proactive, organized Administrative Executive to support our Finance department. You will take care of the day-to-day admin and ad hoc requests, from travel and visas to team events and light finance admin. This role suits someone who likes being the go-to person who gets things done.

What you will be responsible for:

• Arranging business travel end to end, including flights, hotels, ground transport and itineraries, plus changes and cancellations at short notice
• Handling visa applications and travel documents, including preparing documents, submitting applications and tracking deadlines
• Managing calendars, scheduling meetings across time zones, and coordinating with internal teams and external parties
• Planning and booking team bonding activities, team meals and department events, including venues, vendors, logistics and budgets
• Preparing and tracking expense claims, reimbursements and receipts for travel and events
• Supporting light finance admin such as collecting documents and following up on approvals
• Handling ad hoc admin requests and errands as they come up
• Maintaining organized filing and records, both digital and physical

How you will stand out:

• At least 2 years of relevant experience as an Executive Assistant, Personal Assistant, Secretary or Admin Assistant
• Hands-on experience with corporate travel and visa applications for different countries
• Very organized and detail-oriented, able to juggle competing priorities and last-minute changes calmly
• Proactive and resourceful: you anticipate needs and solve problems before you’re asked
• Discreet and trustworthy with confidential information
• Strong written and spoken communication
• Comfortable with Google Workspace (Gmail, Sheets) and Microsoft Excel
• Any exposure to finance or accounting admin is a bonus but not required

What you will experience working with us:

• A culture that values authenticity and diversity of thoughts and backgrounds;
• An inclusive and respectable environment with open workspaces and exciting start-up spirit;
• Fast-growing company with the chance to network with industrial pioneers and enthusiasts;
• Ability to contribute directly and make an impact on the future of the digital asset industry;
• Involvement in new projects, developing processes/systems;
• Personal accountability, autonomy, fast growth, and learning opportunities;
• Attractive welfare benefits and developmental opportunities such as training and mentoring.