Admin Executive

Bitdeer Technologies Group; Singapore; On-site; SGD 38,000 - 64,000; Full time

Job summary

Bitdeer Technologies Group is seeking a proactive Administrative Executive to support the Finance department in Singapore. You will manage day-to-day admin, travel arrangements, visa handling, scheduling across time zones, and light finance admin.

This role suits someone who thrives as the go-to person who gets things done. The position offers growth in a fast‑growing company with opportunities to coordinate team events and improve processes, while maintaining confidentiality and attention to

Qualifications

• At least 2 years of experience as EA/PA/Secretary/Admin Assistant.
• Hands-on travel and visa experience for different countries.
• Highly organized with the ability to manage conflicting priorities.
• Proactive, resourceful and discreet with confidential information.
• Strong written and spoken communication; comfortable with Google Workspace and Excel.
• Finance/admin exposure is a bonus.

Responsibilities

• Arrange end-to-end business travel (flights, hotels, transport).
• Handle visa applications and travel documents, track deadlines.
• Manage calendars across time zones and coordinate with teams and external parties.
• Plan and book team events, venues, vendors, logistics and budgets.
• Prepare and track travel and event expense claims and receipts.
• Assist with light finance admin and document collection for approvals.
• Execute ad hoc admin tasks and errands as needed.
• Maintain organized digital and physical filing systems.

Skills

Travel coordination

Visa management

Calendar management

Event planning

Expense management

Finance admin

Document filing

G Suite / Google Workspace

MS Excel

Tools

Google Workspace

Microsoft Excel

Job description

About Bitdeer:

Bitdeer is a world-leading technology company for Bitcoin mining and AI cloud.

Bitdeer is committed to providing comprehensive Bitcoin mining solutions for its customers. Apart from designing industry‑leading ASIC chips and manufacturing mining rigs, the Group handles complex processes involved in computing across the value chain. This includes equipment procurement, transport logistics, datacenter design and construction, equipment management, and network and facility operations. Bitdeer also offers advanced cloud capabilities to customers with a high demand for artificial intelligence.

Headquartered in Singapore, Bitdeer operates globally with a diversified 3 GW energy portfolio, and deploys Bitcoin mining and HPC datacenters.

Job Summary:
We are looking for a proactive, organized Administrative Executive to support our Finance department. You will take care of the day‑to‑day admin and ad hoc requests, from travel and visas to team events and light finance admin. This role suits someone who likes being the go‑to person who gets things done.

What you will be responsible for:

• Arranging business travel end to end, including flights, hotels, ground transport and itineraries, plus changes and cancellations at short notice
• Handling visa applications and travel documents, including preparing documents, submitting applications and tracking deadlines
• Managing calendars, scheduling meetings across time zones, and coordinating with internal teams and external parties
• Planning and booking team bonding activities, team meals and department events, including venues, vendors, logistics and budgets
• Preparing and tracking expense claims, reimbursements and receipts for travel and events
• Supporting light finance admin such as collecting documents and following up on approvals
• Handling ad hoc admin requests and errands as they come up
• Maintaining organized filing and records, both digital and physical

How you will stand out:

• At least 2 years of relevant experience as an Executive Assistant, Personal Assistant, Secretary or Admin Assistant
• Hands‑on experience with corporate travel and visa applications for different countries
• Very organized and detail‑oriented, able to juggle competing priorities and last‑minute changes calmly
• Proactive and resourceful: you anticipate needs and solve problems before you’re asked
• Discreet and trustworthy with confidential information
• Strong written and spoken communication
• Comfortable with Google Workspace (Gmail, Sheets) and Microsoft Excel
• Any exposure to finance or accounting admin is a bonus but not required

What you will experience working with us:

• A culture that values authenticity and diversity of thoughts and backgrounds;
• An inclusive and respectable environment with open workspaces and exciting start‑up spirit;
• Fast‑growing company with the chance to network with industrial pioneers and enthusiasts;
• Ability to contribute directly and make an impact on the future of the digital asset industry;
• Involvement in new projects, developing processes/systems;
• Personal accountability, autonomy, fast growth, and learning opportunities;
• Attractive welfare benefits and developmental opportunities such as training and mentoring.