Administrative Assistant (Projects)

GUTHRIE ENGINEERING (S) PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the construction industry is looking for a Project Administrator to manage project administrative duties. Responsibilities include overseeing purchase orders, coordinating with subcontractors, and handling project claims. Ideal candidates should possess a GCE 'N' level or equivalent, with strong organizational and interpersonal skills to excel in a dynamic work environment.

Qualifications

• Minimum GCE 'N' level or recognized equivalent qualification.
• Prior exposure in the construction industry preferred.
• Ability to work independently and as part of a team in a stressful environment.

Responsibilities

• Manage and coordinate project administrative work including purchase orders and invoices.
• Prepare and submit monthly project progress claims.
• Assist in sourcing materials and compiling quotations.

Skills

Interpersonal Skills

Detail-oriented

Organizational Skills

Multitasking

IT Savvy

Education

GCE 'N' Level or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Duties and Responsibilities

• Manage and coordinate the project administrative work - Purchase Order, Monthly Tax Invoices and sub-contractors payment certifications.
• Manage and update all submission documents and liaise with subcontractors and suppliers.
• Preparing and submitting monthly project progress claims and follow through on invoices.
• Monitor, record, and submission of monthly accident statistics form.
• Assist in material sourcing and compilation of quotations from various vendors and subcontractors.
• Support, communicate, and coordinate with external and internal departments.
• Assist in other ad-hoc duties when required.

Requirements

• Min GCE 'N' level or any other recognized qualification of the same equivalent.
• Prior exposure in construction industry is preferred.
• Ability to work independently and target oriented in a stressful environment and able to contribute as part of a team.
• Good interpersonal skills and able to interact effectively with all levels, internally and externally, in a professional and responsive manner.
• IT savvy & well-versed in Microsoft Word & Excel.
• Organized, detail-oriented, multitask, priorities and meet the deadlines as needed.