Administrative Assistant

AC P. COMPUTER TRAINING & CONSULTANCY PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A computing training company in Singapore seeks an experienced Administrative Assistant to provide clerical support, manage office correspondence, and coordinate meetings. Candidates should have proven experience, proficiency in MS Office, and strong organizational skills. The role requires attention to detail and the ability to maintain confidentiality. This is a full-time position offering opportunities for professional development.

Qualifications

• Proven experience as an Administrative Assistant, Office Assistant, or similar role.
• At least 2 years of relevant administrative experience.

Responsibilities

• Handle office correspondence and respond promptly.
• Maintain filing systems, ensuring confidentiality.
• Schedule and coordinate meetings and travel arrangements.
• Prepare reports, presentations, and documents as required.
• Manage office supplies inventory.

Skills

Proficiency in MS Office

Excellent communication skills

Strong organizational skills

Attention to detail

Problem-solving skills

Education

Diploma or degree in Business Administration

Tools

Office equipment (printers, scanners)

Job description

Job Purpose

To provide administrative and clerical support to ensure the efficient operation of the office, supporting managers and employees through a variety of tasks related to organization and communication.

Key Responsibilities

• Handle office correspondence (emails, phone calls, mail) and respond promptly.
• Maintain filing systems, both electronic and physical, ensuring confidentiality of documents.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and documents as required.
• Manage office supplies inventory and place orders when necessary.
• Assist with HR-related tasks such as maintaining employee records and supporting recruitment processes.
• Provide general administrative support to various departments as needed.
• Ensure compliance with company policies and procedures.

Requirements & Skills

• Proven experience as an Administrative Assistant, Office Assistant, or similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office equipment (printers, scanners).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• High level of discretion and professionalism.

Education & Experience

• Diploma or degree in Business Administration or related field (preferred).
• At least 2 years of relevant administrative experience.