Administration Manager

JIS CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

JIS CONSTRUCTION PTE. LTD.

is seeking an experienced Administration Manager to oversee daily administrative operations, manage office resources, and coordinate business activities to ensure smooth day-to-day running. The ideal candidate will demonstrate strong leadership, excellent communication, organisational and problem-solving skills, with responsibility for policies, budgeting, staff supervision, documentation and regulatory compliance.

Qualifications

• Minimum 5 years of relevant experience in administration, office management, or business operations.
• Diploma or degree in Business Administration, Management, or a related field is preferred.
• Strong leadership, organisational, communication, and interpersonal skills.
• Excellent knowledge of office administration, documentation, and reporting procedures.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Ability to manage multiple responsibilities, meet deadlines, and solve problems effectively.
• Strong attention to detail, integrity, and ability to handle confidential information.
• Ability to work independently and collaborate effectively with different departments.

Responsibilities

• Oversee and manage the company's daily administrative operations and office activities.
• Develop and implement administrative policies, procedures, and operational guidelines.
• Supervise administrative staff, assign duties, monitor performance, and provide guidance.
• Manage office budgets, operational expenses, procurement, and resource allocation.
• Coordinate with management, departments, suppliers, clients, and external stakeholders.
• Maintain accurate records, business documents, contracts, reports, and confidential company information.
• Prepare management reports, operational summaries, correspondence, and administrative documentation.
• Monitor office facilities, equipment, inventory, and maintenance requirements.
• Ensure administrative processes comply with applicable company policies and regulatory requirements.
• Identify opportunities to improve workflow, productivity, and operational efficiency.
• Assist senior management with business planning, project coordination, and implementation of administrative strategies.
• Handle staff administration, including attendance records, leave administration, and personnel documentation.
• Coordinate meetings, appointments, business travel arrangements, and corporate events.
• Liaise with relevant departments to resolve operational issues and ensure timely completion of administrative tasks.
• Maintain a professional working environment and support the company's overall business objectives.

Skills

Leadership

Office administration

Communication

Organisational skills

Problem-solving

Team management

Microsoft Office

Education

Diploma or degree in Business Administration, Management, or related field

Tools

MS Office Suite

Job description

We are seeking an experienced and highly organised Administration Manager to oversee the company's administrative operations, manage office resources, coordinate business activities, and ensure smooth and efficient day-to-day operations. The ideal candidate should possess strong leadership, communication, organisational, and problem-solving skills.

Roles and Responsibilities

• Oversee and manage the company's daily administrative operations and office activities.
• Develop and implement administrative policies, procedures, and operational guidelines.
• Supervise administrative staff, assign duties, monitor performance, and provide guidance.
• Manage office budgets, operational expenses, procurement, and resource allocation.
• Coordinate with management, departments, suppliers, clients, and external stakeholders.
• Maintain accurate records, business documents, contracts, reports, and confidential company information.
• Prepare management reports, operational summaries, correspondence, and administrative documentation.
• Monitor office facilities, equipment, inventory, and maintenance requirements.
• Ensure administrative processes comply with applicable company policies and regulatory requirements.
• Identify opportunities to improve workflow, productivity, and operational efficiency.
• Assist senior management with business planning, project coordination, and implementation of administrative strategies.
• Handle staff administration, including attendance records, leave administration, and personnel documentation.
• Coordinate meetings, appointments, business travel arrangements, and corporate events.
• Liaise with relevant departments to resolve operational issues and ensure timely completion of administrative tasks.
• Maintain a professional working environment and support the company's overall business objectives.

Qualifications

• Minimum 5 years of relevant experience in administration, office management, or business operations.
• Diploma or degree in Business Administration, Management, or a related field is preferred.
• Strong leadership, organisational, communication, and interpersonal skills.
• Excellent knowledge of office administration, documentation, and reporting procedures.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Ability to manage multiple responsibilities, meet deadlines, and solve problems effectively.
• Strong attention to detail, integrity, and ability to handle confidential information.
• Ability to work independently and collaborate effectively with different departments.