Admin/Receptionist (Office Support/Front Desk, $4.5K) (ID: 689951)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading staffing firm in Singapore is seeking a dynamic Office Coordinator to ensure efficient daily operations and a welcoming environment for visitors. The ideal candidate should have a diploma with 1 to 2 years of relevant experience and be proficient in Microsoft Office. Responsibilities include managing office supplies, greeting visitors, and overseeing the telephone system. Strong communication and customer service skills are essential. Join us in maintaining a professional atmosphere and supporting the team.

Qualifications

• Diploma with 1 to 2 years of relevant working experience is preferred.
• Strong customer service and communication skills.
• Professional and presentable, capable of maintaining confidentiality.

Responsibilities

• Oversee the smooth and efficient running of the office environment.
• Greet and direct visitors, clients, and guests.
• Manage the main telephone line and handle general email inquiries.
• Coordinate logistics for deliveries and company events.
• Assist in booking meeting rooms and maintaining supplies.

Skills

Microsoft Office proficiency

Customer service skills

Communication skills

Education

Diploma

Job description

Brief Summary:

Join a dynamic team to ensure smooth daily operations and create a welcoming environment for all visitors. This role is essential for maintaining office functionality and supporting staff and client interactions.

Responsibilities:

• Oversee the smooth and efficient running of the office environment on a daily basis.
• Greet and direct visitors, clients, and guests, fostering a professional and friendly atmosphere.
• Provide reception coverage during lunch breaks and in the absence of the receptionist due to leave or training.
• Manage the main telephone line, screening and forwarding calls, and handling general email inquiries.
• Maintain visitor logs and issue temporary access passes for cleaning staff.
• Handle all incoming and outgoing mail, packages, and courier services, including logging deliveries and arranging pickups.
• Assist in booking meeting rooms and ensuring they are tidy and well-stocked with necessary supplies.
• Support administrative tasks such as filing, photocopying, scanning, and preparing reports for printing.
• Coordinate and supervise office maintenance and repairs to ensure all facilities are in good working condition.
• Manage the inventory of office supplies, equipment, and consumables, placing orders to maintain stock levels.
• Process invoices related to mail, procurement, and other purchases.
• Oversee the operation of office equipment, ensuring supplies for copiers are replenished daily.
• Organize and maintain both digital and physical files and records systematically.
• Coordinate logistics for deliveries and company events to support organizational needs.
• Facilitate logistics for new employees, ensuring their workspace is prepared and equipped.
• Serve refreshments to guests as required.
• Perform other ad-hoc tasks as necessary to support the team.

Requirements:

• Diploma with 1 to 2 years of relevant working experience is preferred.
• Proficient in Microsoft Office applications.
• Professional, presentable, and capable of maintaining confidentiality.
• Strong customer service and communication skills.
• Ability to handle tasks with discretion and professionalism.

Interested candidates who wish to apply for the advertised position,pleaseclickon “Apply”. We regret that only shortlisted candidates will be notified.

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