Admin Assistant

SEARCH PERSONNEL PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment firm is looking for an Admin Assistant/Executive to manage project documentation and general admin support. The role requires a Diploma in Business Administration, proficiency in MS Office, and bilingual communication skills in English and Mandarin. The candidate will be responsible for document preparation, logistics coordination, and providing assistance to project leads. This full-time position offers a salary of up to $3,500, along with benefits including AWS and annual leaves.

Benefits

Bonus of Average 1-2 months

14 Days Annual Leaves

Medical Leaves

Dental Benefits

Birthday Allowance

Qualifications

• 1–2 years of administrative experience, with a mid-career transition welcome.

Responsibilities

• Prepare/collate documents for submission to consultants/clients.
• Issue delivery orders and coordinate suppliers/logistics.
• Tally/verify BOQ for new projects.
• Provide general admin support for the project team.
• Coordinate internally to meet timelines with project leads.

Skills

Proficient in MS Office

Bilingual in English and Mandarin

Education

Diploma in Business Administration or related field

Job description

• Position : Admin Assistant/Executive (Projects/Documentation) – Up to $3,500 + AWS
• Location : Kaki Bukit (Between Ubi & Kaki Bukit MRT)
• Working hours : Monday to Friday | 8.30am to 6.00pm
• Salary (commensurate with experience) : Basic up to $3,500 + AWS + Bonus of Average 1-2 months + 14 Days Annual Leaves + Medical Leaves + Dental Benefits + Birthday Allowance
• Duration : Permanent
• Industry : Lighting Solutions

Main Responsibilities

• Prepare/collate documents for submission to consultants/clients; ensure accuracy (reports, certificates, spreadsheets); maintain templates.
• Issue delivery orders; coordinate suppliers/logistics; track delivery schedules; check goods before delivery.
• Tally/verify BOQ and assist with BOQ prep for new projects.
• General admin support for the project team (data entry, filing, photocopying) and ad-hoc tasks.
• Liaise with project lead and suppliers; coordinate internally to meet timelines.

Requirements

• Diploma in Business Administration or related field (Design/Events background a plus)
• 1–2 years of administrative experience (mid-career transition welcome)
• Proficient in MS Office (Word/Excel/PowerPoint/Outlook).
• Bilingual in English and Mandarin to communicate with clients who can only converse in Mandarin.

Email to: [e-mail]

Chloe Ong

Associate Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684