Admin Assistant, Commissioning and Service

Semco Maritime A/S; Singapore; On-site; SGD 39,000 - 73,000; Full time

Job summary

Semco Maritime is seeking an Admin Assistant, Commissioning and Service to support the Commissioning Manager and ensure smooth execution of projects from start to finish in Singapore.

The role involves tracking tasks, handling the commissioning and service order process, and coordinating manpower mobilization, visas, and certifications while liaising with project sites and stakeholders.

Qualifications

• Diploma or relevant qualification in a related field.
• Proven experience in a project management support role (or similar) is a plus.
• Strong spreadsheet and database literacy (e.g., MS Excel, MS Access) is a must.
• Excellent communication, interpersonal, and organizational skills.
• Ability to prioritize tasks, manage time effectively, and meet deadlines.
• Detail-oriented and meticulous with a strong sense of accuracy.
• Ability to work independently and as part of a team
• Adaptable and have the ability to deal with ambiguity

Responsibilities

• Assist the Commissioning Manager in tracking project tasks, deliverables, deadlines, and action items.
• Handle the commissioning & service order process, from quotations to invoicing.
• Following-up invoices from suppliers/vendors and prepare draft invoices for review
• Assist the Commissioning Manager in manpower mobilization scheduling.
• Prepare all necessary paperwork for manpower mobilization, including visa applications, yard entry permits, safety inductions, course certifications, flight tickets, and accommodations.
• Coordinate and facilitate warranty claims for faulty equipment (RMA).
• Assist in submission and consolidate timesheets received from project sites.
• Checking and processing expense claims for internal employees
• Prepare packing lists for materials required for various jobs.
• Take meeting minutes and generate status reports for project stakeholders.
• Assist the Project Managers, Commissioning Manager and other team members with administrative tasks as needed.

Skills

MS Excel

MS Access

Communication

Organization

Time management

Education

Diploma or relevant qualification in a related field

Tools

MS Excel

MS Access

Job description

Admin Assistant, Commissioning and Service

Are you an experienced Admin Assistant, Commissioning and Service ready to leave your mark on the global energy industry?

Join our Technology Solutions team in Singapore! As a leading Telecom System Integrator (TSI) with 40 years of experience in EPCI communication and IT solutions for Oil & Gas, we offer you the chance to join a dedicated Project Engineering department where your work truly makes a difference.

Do you thrive in a fast-paced environment and enjoy supporting multiple projects? Are you detail-oriented and possess excellent administrative skills? If so, we want to hear from you!

About the Role:

We are seeking a highly organized and motivated Admin Assistant, Commissioning and Service to join our dynamic team. In this role, you will play a vital role in supporting our Commissioning Manager ensuring the smooth execution of projects and commissioning activities from start to finish.

Responsibilities:

• Assist the Commissioning Manager in tracking project tasks, deliverables, deadlines, and action items.
• Handle the commissioning & service order process, from quotations to invoicing.
• Following-up invoices from suppliers/vendors and prepare draft invoices for review
• Assist the Commissioning Manager in manpower mobilization scheduling.
• Prepare all necessary paperwork for manpower mobilization, including visa applications, yard entry permits, safety inductions, course certifications, flight tickets, and accommodations.
• Coordinate and facilitate warranty claims for faulty equipment (RMA).
• Assist in submission and consolidate timesheets received from project sites.
• Checking and processing expense claims for internal employees
• Prepare packing lists for materials required for various jobs.
• Take meeting minutes and generate status reports for project stakeholders.
• Assist the Project Managers, Commissioning Manager and other team members with administrative tasks as needed.

Qualifications:

• Diploma or relevant qualification in a related field.
• Proven experience in a project management support role (or similar) is a plus.
• Strong spreadsheet and database literacy (e.g., MS Excel, MS Access) is a must.
• Excellent communication, interpersonal, and organizational skills.
• Ability to prioritize tasks, manage time effectively, and meet deadlines.
• Detail-oriented and meticulous with a strong sense of accuracy.
• Ability to work independently and as part of a team
• Adaptable and have the ability to deal with ambiguity

Welcome to Semco Maritime

At Semco Maritime, we are energy pioneers - working together to create a sustainable energy future through our innovative solutions and services. With us, you will be part of a community of over 2,000 dedicated people who are driving change and making a real difference in meeting the world's growing energy demand.

You will experience an international, inclusive and inspiring workplace where diversity, collaboration and a healthy work-life balance are not just buzzwords but integrated values that drive our success.

This is a permanent, full-time position based at our Jurong East office in Singapore.

Become an energy pioneer

We conduct our interviews on an ongoing basis, so if you are interested, please submit your application as soon as possible via the link on the page.

If you have any questions, you are more than welcome to contact Hazel Ting at [e-mail]

Let’s drive change together. Apply today to leave your mark on the global energy industry.

Semco Maritime is an international engineering and contracting company with 2,300 employees and 40 years of dedication rooted in both the conventional energy sector and the offshore wind industry. This puts us in a unique position to bridge today's and tomorrow’s solutions, constantly seeking clever and pragmatic ways to realise global energy ambitions. We do this through comprehensive project management across all phases of energy projects together with world-leading partners across the globe.