Accounts Assistant (7 months contract)

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading charity organization in Singapore is looking for an Accounts Payable Specialist to handle day-to-day invoice processing, data entry, and compliance verification. The ideal candidate should have a diploma in Accountancy/Finance, at least 12 years of relevant experience, and proficiency in ERP/accounting systems like NetSuite. This position provides an opportunity to support the finance operations of a significant charity organization dedicated to empowering persons with intellectual disabilities.

Qualifications

• Minimum diploma in Accountancy/Finance or equivalent.
• Relevant work experience of 12 years in AP or general accounting.
• Preferable experience with ERP/accounting systems like NetSuite.

Responsibilities

• Perform day to day invoice processing.
• Review and verify documents for compliance.
• Reconcile monthly AP transactions and resolve discrepancies.

Skills

Invoice processing

Data entry

Communication skills

Problem-solving skills

ERP/accounting systems

Microsoft Excel

Education

Diploma in Accountancy/Finance or equivalent

Tools

NetSuite

Job description

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

• Perform day to day invoice processing
• Invoice data entry into TenderBoard system
• Review and verify petty cash, debit card and staff claim submission by dept or cost centre
• Review and verify documents to ensure compliance to procurement procedure
• Review and verify invoice document or receipt to ensure GST is accounted for correctly for quarterly reporting to Tax Authority
• Data entry into Netsuite system for recording of petty cash, debit card and staff claim, and payment to beneficiaries
• Attend to suppliers' or stakeholders' enquiries on claims or petty cash
• Reconcile monthly AP transactions and resolve discrepancies, if any.
• Prepare giro application form and maintain giro payment list.
• Provide administrative support to ensure effective and efficient operations to the accounts department
• Prepare AP audit schedules on monthly basis.
• Manage journal entries such as accruals and reclassifications
• Improvement payment processes and enhance system efficiency.
• Maintain E-filing system for all financial documents
• Perform for process workflow documentation for Finance department
• Support AP transformation projects and process improvements.
• Any other ad hoc duties or projects as per assigned

QUALIFICATIONS

• Minimum Diploma in Accountancy/Finance or equivalent

OTHER INFORMATION

• Relevant work experience of 12 years in AP or general accounting
• Preferable experience with ERP/accounting systems like NetSuite
• Experience in NetSuite Oracle (will be preferred)Not a must
• Proficient in Microsoft Office, especially Excel
• Good interpersonal, communication skills and problem-solving skills

Please note that your application will be sent to and reviewed by the direct employer - MINDSG LTD