Accounts & Admin Assistant | Family Office

SMTP CONSULT PTE. LTD.; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

A family office management firm in Singapore is seeking a Family Office Accounts & Admin Assistant to support daily operations and financial tasks. The ideal candidate will maintain financial records, update portfolio valuations, prepare reports, and ensure compliance with regulations. A diploma in Accounting or Finance is required, along with attention to detail and proficiency in tools like QuickBooks. This position is perfect for early-career individuals eager to learn in a dynamic environment.

Qualifications

• Diploma or degree in Accounting, Finance, or a related field.
• Basic understanding of accounting principles and bookkeeping processes.
• Good communication skills when coordinating with service providers.

Responsibilities

• Maintain financial records and update accounting entries.
• Record interest income, dividend income, and other portfolio income.
• Update investment portfolio to reflect market value changes.
• Prepare meeting minutes and assist in annual reporting.
• Assist with family office setup and required documentation.

Skills

Attention to detail

Organisational skills

Communication skills

Basic accounting principles

Proficiency in Microsoft Excel

Education

Diploma or degree in Accounting or Finance

Tools

QuickBooks

Job description

About Our Client: Our client is seeking a Family Office Accounts & Admin Assistant to support the setup and daily operations of a newly established family office. You will assist with accounting tasks, maintain financial records, update the investment portfolio, and handle general administrative duties to ensure smooth day-to-day operations. This role is ideal for someone early in their career who is detail‑oriented, organised, and eager to learn in a hands‑on environment.

Key Responsibilities:

• Maintain Financial Records: Record and update accounting entries, including expenses, invoices, reimbursements, and other routine transactions.
• Realized Income Booking: Record interest income, dividend income, coupon payments, and related portfolio income accurately and in a timely manner.
• Update Portfolio Valuations: Update the investment portfolio to reflect changes in market value and ensure accurate mark‑to‑market reporting.
• Prepare Reports & Documentation: Prepare meeting minutes, assist in compiling financial summaries, and support the preparation of information required for annual reporting.
• Support Family Office Setup: Assist with the preparation, coordination, and submission of required documents during the establishment of the family office.
• Support Payment Processing: Assist with payment preparations, ensure proper documentation, and maintain organised records for audit and compliance purposes.
• Liaise with external parties: Coordinate with auditors, HR consultants, and service providers on documentation and operational matters.
• Ensure Compliance & Accuracy: Ensure accounting records and processes comply with trust company requirements, internal controls, and regulatory standards.

Requirements:

• Diploma or degree in Accounting, Finance, or a related field.
• Basic understanding of accounting principles and bookkeeping processes.
• Experience or familiarity with QuickBooks or similar accounting software.
• High attention to detail and accuracy in data entry and reconciliation.
• Proficiency in Microsoft Excel and familiarity with accounting software is a plus.
• Good organisational skills and ability to manage multiple deadlines.
• Good communication skills when coordinating with service providers.
• Ability to work independently in a lean, fast‑paced family office environment.
• Willingness to learn and take on broader responsibilities as the family office grows.

EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)

EA Personnel Name & Registration Number: Toh Qiu Wei (R23116260)