1 Year HR Admin (Financial Institution) #NJN

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 40,000 - 67,000; Full time

Benefits offered by this job

1 Month Completion Bonus

Job summary

RECRUIT EXPRESS PTE LTD in Singapore is seeking an HR Administrator at the Raffles Place office to support recruitment, onboarding and related HR services. You will coordinate with HR service teams, recruitment agencies, hiring managers and candidates on processes, prepare contracts and onboarding materials, and assist with background checks.

You will maintain employee records, manage HR databases, support benefits enrollment, payroll-related documentation, travel arrangements, and assist with

Responsibilities

• Coordinate with HR service team, Recruitment agency, hiring manager and candidates on recruitment processes
• Prepare new hire documentation, employment contracts, and onboarding material and assist with background checks and reference verification
• Maintain recruitment databases and candidate tracking systems
• Support orientation sessions and new employee setup
• Follow-up with employees onboarding procedures and documents
• Maintain accurate employee files and HR databases (physical and digital)
• File documents, contracts, and compliance records systematically
• Support data entry and record keeping for audits and compliance
• Assist employees with benefits enrollment queries and documentation
• Coordinate with service providers
• Handle routine benefits-related correspondence
• Schedule meeting and meeting materials preparation as required
• Manage HR calendars and coordinate appointments
• Handle general correspondence and communication
• Maintain office supplies and coordinate with external vendors
• Support payroll related documentation and processes
• Support work pass and dependent pass application and renewal
• Coordinate with other departments to support employee relocations (internal/external mobilities) and short-term assignment (STAs)
• Review HR Service team administrative tasks, including org chart updates and announcement emails. Prepare MOM/MAS surveys for review before submissions
• Review and follow-through with HR Service team on all offboarding activities
• Coordinate training sessions and maintain training records.
• Support employee events and engagement activities and coordinate catering arrangements for training sessions, workshops and events
• Manage event logistics including AV equipment, materials, and setup
• Assist with special projects and ad-hoc assignments and provide general administrative support to HR team members
• Coordinate domestic and international travel arrangements for HR team members
• Process travel expense claims and maintain expense documentation

Job description

Raffles Place

Up to $6000 + 1 Month Completion Bonus

Responsibilities:

Recruitment & Onboarding Support:

• Coordinate with HR service team, Recruitment agency, hiring manager and candidates on recruitment processes
• Prepare new hire documentation, employment contracts, and onboarding material and assist with background checks and reference verification
• Maintain recruitment databases and candidate tracking systems
• Support orientation sessions and new employee setup
• Follow-up with employees onboarding procedures and documents

Employee Records & Data Management:

• Maintain accurate employee files and HR databases (physical and digital)
• File documents, contracts, and compliance records systematically
• Support data entry and record keeping for audits and compliance

Benefits Administration Support:

• Assist employees with benefits enrollment queries and documentation
• Coordinate with service providers
• Handle routine benefits-related correspondence

General HR Operations:

• Schedule meeting and meeting materials preparation as required
• Manage HR calendars and coordinate appointments
• Handle general correspondence and communication
• Maintain office supplies and coordinate with external vendors
• Support payroll related documentation and processes
• Support work pass and dependent pass application and renewal
• Coordinate with other departments to support employee relocations (internal/external mobilities) and short-term assignment (STAs)
• Review HR Service team administrative tasks, including org chart updates and announcement emails. Prepare MOM/MAS surveys for review before submissions
• Review and follow-through with HR Service team on all offboarding activities

Administrative Tasks:

• Coordinate training sessions and maintain training records.
• Support employee events and engagement activities and coordinate catering arrangements for training sessions, workshops and events
• Manage event logistics including AV equipment, materials, and setup
• Assist with special projects and ad-hoc assignments and provide general administrative support to HR team members
• Coordinate domestic and international travel arrangements for HR team members
• Process travel expense claims and maintain expense documentation

Jessica Nguyen Huynh Thanh Truc

CEI Reg. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.