[0580] HR & Admin Executive (Support Purchasing/ Payroll/Work Pass) | 5 days/ $3.4k

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 28,000 - 38,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an HR Administrator in Singapore to manage onboarding/offboarding, payroll processing, and work pass administration.

You will coordinate with recruitment agencies, prepare employment contracts, and support purchasing and administrative duties. Working timing is Mon–Fri 9am–6pm with on-site work at Defu South. Candidates with payroll experience and MRT submissions are preferred, and familiarity with MOM processes is a plus.

Qualifications

• Experience in HR/payroll and work pass administration is required.
• Payroll processing experience and IR8A/IR21 knowledge is advantageous.
• Experience in purchasing, supplier sourcing and quotation comparison is beneficial.
• Proficiency in Microsoft Office applications is essential.

Responsibilities

• Handle employee onboarding and offboarding processes and coordinate with recruitment agencies on hiring matters
• Prepare employment contracts and coordinate signing of employment documents
• Develop employee training plans and coordinate implementation of training programmes
• Develop and maintain company policies relating to manpower and employment matters
• Liaise with the Ministry of Manpower (MOM) when required
• Assist in handling and resolving employment-related disputes
• Process monthly payroll, CPF contributions, IR21 and IR8A submissions
• Handle work pass applications, renewals, cancellations and conversions
• Monitor work pass validity and renewals
• Handle purchasing activities including sourcing suppliers, quotations, PO issuance and delivery follow-up
• Perform general administrative duties including documentation and filing
• Coordinate with suppliers, vendors and external parties on purchasing and admin matters
• Perform other HR, purchasing and admin duties as assigned

Skills

HR

Payroll

Work pass administration

Purchasing

Administrative duties

MS Office

Tools

MS Office

Job description

• Working Timing: Mon - Friday 9am-6pm
• Working Location: Defu South ( Tai Seng / Kaki Bukit)
• Salary: $2500 - $3400

Job Responsibilities

• Handle employee onboarding and offboarding processes and coordinate with recruitment agencies on hiring matters
• Prepare employment contracts and coordinate the signing of employment documents with employees
• Develop employee training plans and coordinate the implementation of training programmes
• Develop and maintain company policies relating to manpower and employment matters
• Liaise and communicate with the Ministry of Manpower (MOM) when required
• Assist in handling and resolving employment-related disputes between the company and employees
• Process monthly payroll, CPF contributions, IR21 and IR8A submissions.
• Handle employee work pass and immigration matters, including applications, renewals, cancellations and conversions
• Monitor work pass validity and ensure timely renewal or cancellation when required
• Handle purchasing activities, including sourcing suppliers, obtaining quotations, placing purchase orders and following up on deliveries
• Perform general administrative duties including documentation, filing and office supplies management
• Coordinate with suppliers, vendors and external parties on purchasing and administrative matters
• Perform other HR, purchasing and administrative duties as assigned

Job Requirements

• With relevant experience in HR, payroll, work pass administration, purchasing or related role
• Experience in payroll processing, IR8A and IR21 submissions will be an advantage
• Experience handling work pass applications, renewals and cancellations will be an advantage
• Experience in purchasing, supplier sourcing and quotation comparison will be an advantage
• Proficient in Microsoft Office applications