Project Buyer

Aqilea; Luleå kommun; On-site; SEK 520,000 - 720,000; Full time

Job summary

Aqilea in Luleå, Sweden, is seeking a Project Buyer to join the Group Transformation Office and drive procurement for large multi-year construction projects. You will draft and place purchase orders, track changes, and ensure alignment with contracts and schedules to keep projects on track.

The role requires 4+ years of experience, English proficiency, and strong collaboration with internal teams and external suppliers.

Qualifications

• Bachelor’s degree in Construction, Business, or Supply Chain.
• Experience with large, multi-year construction projects.
• Knowledge of capital equipment and installation or service contracts.
• Advanced Microsoft 365 skills for analysis and reporting.
• Strong English communication, written and verbal.

Responsibilities

• Coordinate, draft and place purchase orders aligned with contracts.
• Confirm POs with receivers and resolve discrepancies.
• Update POs with change orders per processes.
• Onboard contractors and suppliers per onboarding requirements.
• Maintain documentation for contracts and procurement specs.
• Manage RFx processes in Ivalua and SharePoint.
• Support negotiations with Procurement Manager.
• Collaborate with Procurement and Project Managers and stakeholders.
• Support project procurement strategy and identify improvements.
• Drive procurement best practices across the team.

Skills

Time management

Stakeholder management

Documentation accuracy

Data analysis

English communication

Cross-team collaboration

Attention to detail

Organizational skills

Education

Bachelor's degree in Construction, Business, or Supply Chain Management

Tools

Ivalua

SharePoint

Microsoft 365

Job description

About The Assignment

We are looking for a Project Buyer. Join our Group Transformation Office as a Project Buyer and play a key role in bringing large, multi-year construction projects to life. You will work at the heart of procurement delivery, turning agreed contracts and schedules into accurate, well-managed purchase orders that keep our projects on track. This is a great opportunity to grow your expertise in project procurement while contributing to meaningful improvements in how we build for the future.

Role: Project Buyer

Job Ref Id: JD-1309

Competence level: 4+ years

Start date: 2027-01-11

End date: 2027-07-05

Extension option: Yes

Scope: 100%

Location: Luleå

Remote work: On-site

Language: English

Application deadline: 2026-12-18

Number of consultants: 1

Security clearance: No

Responsibilities

• Coordinate, draft and place purchase orders in line with agreed contracts, schedules and cost control requirements.
• Ensure purchase orders are confirmed and fully understood by receiving parties, and resolve any discrepancies quickly and constructively.
• Update purchase orders in accordance with authorized change orders and variation orders, following agreed processes.
• Onboard contractors, suppliers, sub-contractors and sub-suppliers in line with our onboarding processes, tools and risk evaluation requirements.
• Maintain accurate documentation for contracts, purchase orders and procurement specifications.
• Set up, track and administer RFx (RFI/RFP/RFQ) processes in procurement systems such as Ivalua and SharePoint.
• Support contractor and supplier negotiations as agreed with the delegated Procurement Manager.
• Collaborate with Procurement and Project Managers, working closely with internal and external stakeholders to deliver high-quality procurement outcomes.
• Help maintain the project procurement strategy and plan, and work with engineering and construction teams to identify improvements.
• Drive continuous improvement and apply procurement best practices consistently across the team.

Requirements

Mandatory

• You are well organized, with strong time management skills and the confidence to manage multiple priorities independently.
• You enjoy building trusted relationships and collaborating across teams, both within our organisation and with external partners.
• You are detail-oriented and take pride in accurate documentation and compliant, consistent procurement execution.
• You are curious about new tools and ways of working, and you enjoy using data to analyze and report on progress.
• You communicate clearly and confidently in English, both in writing and verbally.
• Required:
• Bachelor's degree in Construction, Business, Supply Chain Management or a related field.
• Experience with large, multi-year construction projects.
• Knowledge of capital equipment, construction materials and installation or service contracts.
• Understanding of construction, installation and equipment contracts, including terms and conditions.
• Knowledge of project procurement processes and best practices.
• Proficiency in procurement systems and tools.
• Advanced Microsoft 365 skills for analysis and reporting.
• Strong written and verbal English communication skills.
• Effective stakeholder management and collaboration skills, internally and externally.
• Strong organizational and time management skills.

Nice to have

• Nice to have:
• Hands-on experience with e-procurement or RFx tools such as Ivalua, IFS, SAP etc.
• Experience supporting supplier onboarding and risk evaluation processes.
• Exposure to supplier negotiations or contract management.
• Experience working in or alongside engineering and construction teams.