Payroll & HR Specialist

Unilever; Flens kommun; On-site; SEK 600 000 - 800 000; Full time

Job summary

An esteemed ice cream manufacturer in Flen, Sweden is seeking a Payroll & HR Specialist to oversee payroll processes and support HR functions. The role entails handling labor law issues, managing the entire employee lifecycle, and collaborating on recruitment efforts. Candidates should possess a strong background in payroll administration, knowledge of Swedish labor law, and excellent communication skills in both Swedish and English. Opportunities for growth and development are available in this dynamic environment.

Qualifications

• Experience in payroll administration required.
• Good understanding of Swedish labor law and collective agreements.
• Clear communication in both Swedish and English essential.

Responsibilities

• Own the payroll process for the factory.
• Support during changes in compensation and benefits.
• Manage cases related to absence and illness.

Skills

Payroll management

Labor law knowledge

HR processes

System familiarity

Union collaboration

Documentation skills

Communication

Trust-building

Accuracy

Problem solving

Change management

Excellent language skills in Swedish and English

Education

Post-secondary education pref. as Payroll specialist or Bachelor in HR management

2-3 years experience in payroll administration

Tools

Workday

Promark

Job description

Overview

Looking for Your Dream Job? Join The Magnum Ice Cream Company as Payroll & HR Specialist!

Location: Ice Cream Factory, Flen, Sweden. Type: Permanent, full-time. Reports to: HRBP Flen Factory.

The Ice Cream division at Unilever is preparing to stand on its own, aiming to become an independent, EUR 8.3 billion publicly listed company by the end of 2025. We’re on a mission to create the ultimate snacking company. A place where growth, innovation, founder and ownership mentality, and performance are cultivated and rewarded. And where we craft extraordinary ice cream experiences - transforming ordinary moments into lasting memories. Because we know, life tastes better with ice cream.

ABOUT THE MAGNUM ICE CREAM COMPANY

The Magnum Ice Cream Company is all about growth. Growing our business. Growing our customers’ businesses. Growing our people’s careers. Growth begins with empowerment. We free our people to be innovative, responsible entrepreneurs, driven and equipped to give our consumers more amazing products and unforgettable moments – and having fun doing it. We have 19,000 expert ice cream colleagues and iconic brands like GB, Cornetto and Ben & Jerry’s, loved in 76 countries, and we are the world’s largest Ice Cream company leading the industry. We have been taking pleasure seriously for more than 100 years, serving happiness with every lick or scoop of ice cream for generations. We are investing to unlock the full growth potential of The Magnum Ice Cream Company as a standalone entity, once we separate from Unilever, which is planned to happen before the end of 2025. We dream big but keep things simple to act fast. If you want to grow with us, make an impact, and shape the future of Ice Cream, this is the place for you!

JOB PURPOSE

As a Payroll & HR Specialist, you are a key person in ensuring accurate and efficient payroll management while supporting both managers and employees in HR-related issues. You are expected to be on site to be available for the employees and leadership team. The role offers broad responsibilities within labor law, HR processes, and personnel administration, providing an opportunity to develop in both strategic and operational areas of HR. You will work closely with the operations in the factory with good opportunities for learning and professional development.

Key Responsibilities

• Own the payroll process for the factory, ensuring correct payroll data through review of time and attendance.
• Payroll coordination with external payroll provider Neeyamo for the Nordics.
• Support during changes in compensation/benefits and ensure that the payroll HUB receives the correct information and additional regional payroll administration.
• Responsible for entire hire-to-retire process (pre-onboarding, onboarding, and offboarding) of employees.
• Handle local labor law issues such as performance, complaints, and conflicts.
• Prepare and conduct union negotiations. Participate in collaboration meetings with local trade unions.
• Manage cases related to absence, leave, and illness, and employee data in Workday.
• Create employment contracts and other employee documentation. Handle international cases in collaboration with the Global Mobility team.
• Provide advice during the implementation of new and existing HR policies in accordance with labor law.
• Plan and follow up on training initiatives.
• Support managers in the recruitment process, including job profiling, advertising, selection, and job offers.

What You Need to Succeed

Skills

• Payroll management – knowledge of payroll processes, time reporting, and payroll basis such as employment law, pension provisions, and taxes.
• Labor law – good understanding of Swedish labor law and collective agreements (both white collars and blue collars).
• HR processes – experience of the entire employment cycle (onboarding, offboarding, restructuring).
• System familiarity – particularly in Workday and Promark as well as other HR tools.
• Union collaboration – experience in handling negotiations and collaboration meetings.
• Documentation – ability to create and manage employment contracts and other HR documentation.
• Communication – clear and professional in both speech and writing.
• Trust-building – establishing good relationships with both trade union parties and internal stakeholders.
• Accuracy – particularly important when handling payroll data and personnel information.
• Problem solving – ability to act quickly and correctly in complex HR situations. Planning and follow-up – for example, of training initiatives and change processes.
• Change management – supporting the implementation of new policies and processes.
• Excellent language skills in Swedish and English.

Experience & Education

• Post-secondary education is required, preferably as Payroll specialist or a Bachelor degree in human resource management. Alternatively, other education that the employer deems equivalent.
• Minimum 2-3 years of experience in payroll administration. Meriting if you have experience of HR, labor law and similar work environments.

Leadership

The Ice Cream Way – Speed & Simplicity, Winning with Fun, Care & Challenge. If these qualities resonate with you, we’d love to connect and explore how you can be part of our team.

Additional Information

It is expected that the Ice Cream business will separate from Unilever by the end of 2025. Equal Opportunity Employer statements follow and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, or any other protected characteristic. Local conditions apply. To apply, please use Workday; no email applications accepted. For questions, contact the hiring manager or recruiter (emails redacted). We encourage you to advise us of any accessibility needs at the time of application.