Office Manager and Data Annotator

Univrses; Stockholms kommun; Sur place; SEK 320 000 - 450 000; Plein temps

Avantages offerts par ce poste

Pension Plan

Wellness activities

Résumé du poste

Univrses in Stockholm is seeking an organised Office Manager and Data Annotator to keep operations running smoothly and support our annotation workflow. You will handle device setup, packaging, shipping and inventory with care.

You will train new annotators, answer questions about processes, and help maintain high quality data for our 3DAI platform while collaborating with a small, friendly team.

Qualifications

• Background in office coordination, administration, operations or a similar hands-on role.
• Confident setting up smartphones and apps and quick to learn new tools.
• A track record of maintaining precise records, inventories or quality-controlled work.
• Fluent English, with the ability to explain processes clearly and train others.

Responsabilités

• Annotate, re-annotate and validate data, monitor quality standards, and troubleshoot annotation tools.
• Help annotators meet productivity, quality and deadline targets. Train new annotators and answer questions about processes and tools.
• Charge, configure and install apps on phones and car phone holders, create user accounts per internal guidelines, and test every device before it ships.
• Pack collection kits according to checklists, label and document contents, ship via our providers, and log tracking so all hardware is traceable.
• Keep device and accessory inventory up to date, run regular stock checks, and initiate replenishment when stock runs low.
• Organise weekly team breakfast and Lunch & Learns (polls, food orders and all), manage office hardware, and handle deliveries, including pickups from local collection points.
• Keep the office tidy and welcoming, from desks and fridges to fresh flowers, and proactively improve how we work.

Connaissances

Organised

Hands-on

Detail-oriented

Communication

Outils

Smartphone setup

Description du poste

About Univrses

Univrses is a Stockholm-based 3D Computer Vision and AI company. We provide the perception and spatial awareness necessary for an increasingly autonomous world. While our roots are in the automotive sector, we have pioneered a new category: Infrastructure Intelligence. Our 3DAI™ system transforms ordinary vehicles into sophisticated mobile sensors, providing road authorities across Europe (Sweden, UK, Italy, and beyond) with real-time, actionable insights. We are shifting city management from reactive repairs to proactive, data-driven maintenance—saving costs, reducing CO2 emissions, and improving public safety.

The Mission

• The Backbone of Operations: Every 3DAI™ deployment starts with a phone and a holder in a box. You make sure devices are set up, tested and shipped across Europe on time and fully traceable.
• Quality at the Source: Our AI is only as good as its data. You help keep our annotation work accurate and on schedule.
• The Heart of the Office: You shape the everyday experience of 40 scientists, engineers and business builders in our bright office by the water in Hammarby Sjöstad.
• Established yet Agile: Founded in 2015, we have the stability of an established firm with the speed of a startup.

The Role

• Data Annotation & Quality: Annotate, re-annotate and validate data, monitor quality standards, and troubleshoot annotation tools.
• Annotation Team Support: Help annotators meet productivity, quality and deadline targets. Train new annotators and answer questions about processes and tools.
• Device Setup: Charge, configure and install apps on phones and car phone holders, create user accounts per internal guidelines, and test every device before it ships.
• Packaging & Shipping: Pack collection kits according to checklists, label and document contents, ship via our providers, and log tracking so all hardware is traceable.
• Inventory Management: Keep device and accessory inventory up to date, run regular stock checks, and initiate replenishment when stock runs low.
• Office Coordination: Organise weekly team breakfast and Lunch & Learns (polls, food orders and all), manage office hardware, and handle deliveries, including pickups from local collection points.
• Workplace Environment: Keep the office tidy and welcoming, from desks and fridges to fresh flowers, and proactively improve how we work.

Who You Are

• Organised by Nature: You love structure, checklists and accurate records.
• Hands-on and Practical: You're comfortable unboxing deliveries, setting up a phone, packing a shipment and fixing a basic tech issue, all in the same afternoon.
• Detail-oriented: Whether validating annotations or labelling a package, you get it right the first time.
• Service-minded: You enjoy helping colleagues and making the workplace better for everyone.

What You Bring

Required:

• Experience: Background in office coordination, administration, operations, logistics or a similar hands-on role.
• Tech Comfort: Confident setting up smartphones and apps and quick to learn new tools.
• Accuracy: A track record of maintaining precise records, inventories or quality-controlled work.
• Communication: Fluent English, with the ability to explain processes clearly and train others.

Preferred:

• Experience with data annotation, labelling or quality assurance work.
• Experience with inventory management, shipping or e-commerce logistics.
• Swedish language skills.
• AI-tool literacy — using AI to speed up your own workflows and problem-solving.
• Driving licence.

What's in It for You?

• Responsibility: Become a true stakeholder in a small team where your work keeps our operations running.
• Variety and Growth: Gain exposure to AI data workflows, hardware deployment and international logistics, with real room to shape how we work.
• The "Work-Life" Blend: A culture that values output over "desk time". Overtime is rare, something you don't find in many tech startups.
• Upsides: A secure Pension Plan and Wellness activities for up to 5 000 SEK per year paid by the company.

The Univrses Culture:

• Monday Momentum: Kick off the week with team breakfast.
• Thursday Knowledge: Weekly Lunch & Learns with internal or external speakers, with catered lunch paid by the company.
• Friday Wind-down: Celebrate the week's wins at Friday After Work (free beer from our well-curated beer fridge!).
• The Workspace: A bright, collaborative office in Stockholm with the essentials (yes, including the mandatory startup ping-pong table).

Are You Our Next Office Manager and Data Annotator?

If you're an organised, hands-on problem solver who loves keeping things running smoothly, we want to hear from you.