NCE Tender Specialist (m/f)

Air Liquide; Malmö kommun; On-site; SEK 540,000 - 710,000; Full time

Job summary

Air Liquide is seeking a proactive Tender Coordinator to drive the end-to-end response process across multiple countries. The role involves supporting the sales team, preparing administrative paperwork, and coordinating with country teams to meet client requirements.

You will participate in pre-tender activities, manage bids from A to Z, and oversee post-tender follow-ups. Strong communication and structured project management are essential for success.

Qualifications

• Master or Bachelor in Business or Engineering.
• Experience in an operational international sales support environment.
• Experience in tendering process.
• Fluency in English and another language is a plus.

Responsibilities

• Coordinate the tender response process across designated countries and local teams.
• Support the local sales team in offer preparation and submitting bids.
• Lead and coordinate the tender response team and ensure internal procedures are followed.
• Manage documentation library and post-tender follow-up activities.

Skills

Communication skills

English fluency

Team coordination

Problem solving

Education

Master or Bachelor in Business or Engineering

Tools

SAP

OneDrive

Google Mail

Salesforce

Job description

How will you CONTRIBUTE and GROW?

Job Description Summary

Coordinate the tender response process across designated countries and their local teams. This involves supporting the local sales team in offer preparation, constructing the administrative and final proposal, and submitting the bid to the customer when possibly considering the legal local rules. Additionally, contribute to the development of standardized tools, documents library for offers and benchmarking.

Office Location:

• Malmö
• Hvidovre (Copenhagen)
• Horsens

Pre-tender coordination

• Identify the tender
• Read tender specifications
• Organize Go/No-Go meetings with the concerned country teams
• Prepare lists of questions related to public procurement
• Supervise mandatory site visits
• Participate in mandatory Q&A sessions
• Draft the response to the specifications / admin memo
• Lead and coordinate the tender response team

Tendering bid

• Responsible for all tendering activities within all therapeutic MedGas and R&A public bids.
• Manage the tendering process from A to Z
• Ensure good communication & coordination between the different departments within the company and with the client.
• Collaborates with the country Sales Team in the preparation of the commercial proposal (pricing, technical solution, conditions…)
• Check whether the internal procedures, standards, norms and guidelines are correctly applied.
• Coordinate and supervise the internal approval committees.
• Supervise the entire quotation process
• Actively involved in strategic and tactical discussions, from the early commercial stages, over the price request, the tender up to the completion of the project.
• Use of BI to make the monthly analysis for the department
• Systematic follow-up on offers issued
• Manage the administrative follow-up of the tender response
• Send the tender response to the client

Note: Country Sales team remains accountable for the Offer preparation (pricing, technical solution) & submission.

Post-tendering follow-up

• Once awarded ensures the smooth transition from the offer to contract inline with local processes
• Conduct the financial analysis of the tender response
• Monitor the contract award process
• Analyze the award report
• Prepares the post-mortem in case of the tender loss
• Keeps the track of the tenders schedule : anticipates the upcoming tenders & its preparations
• For his / her scope monitors tender success rate, consolidates the market information

Documentation management

• Put in place a documentation library, document owner per type and per country, date of validation…
• Organize update of official document in the data base with specialist per domain (regulatory, financial, technical specifications, commercial / product presentations)
• Guiding the criteria for awarding public contracts

Are you a MATCH?

Required Qualifications And Competencies

Education & Experience

• Master / Bachelors, Business or Engineering
• Experience in an operational, international sales support environment
• Experience in tendering process

Soft skills

• Works in a structured way (projects)
• Excellent communication skills
• Customer-focused professional with a commercial feeling for the client and prospect portfolio
• Independent and with a critical eye, problem-solving ability and a commercial attitude
• Enthusiastic and motivated team-player, and also being able to work independently
• Ability to manage deadlines and to cope with stress
• Transversal management skills
• Fluency in English and in one other NCE languages

Hard skills

• Good knowledge of multiple IT applications such as SAP, Onedrive, Google mail, Sales Force
• Knowledge of AL internal organisation & processes

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.