Logistics Coordinator

J.LINDEBERG; Stockholms kommun; On-site; SEK 360,000 - 480,000; Full time

Job summary

J.Lindeberg in Stockholm is seeking a Logistics Coordinator to support day-to-day flows across inbound and outbound operations. You will work with warehouses, forwarders and internal teams to ensure orders, deliveries, documents, and system issues are followed up and resolved.

The role requires a structured, hands-on approach and the ability to coordinate multiple tasks and stakeholders from start to finish. English fluency is essential; Swedish is a plus.

Qualifications

• Experience with logistics administration, order handling, invoicing, and delivery follow-up.
• Comfortable with documents, deadlines and daily operational follow-up.
• Proficient in Excel with lists, pivots, and VLOOKUP.
• Experience in an ERP system; knowledge of Business Central preferred.

Responsibilities

• Post documents, handle shipment documentation, and support invoicing.
• Monitor inbound and outbound deliveries and update status.
• Maintain contact with EU warehouse to resolve issues.
• Ensure deliveries to special customers follow instructions.
• Address logistics-related issues promptly.
• Maintain contact with forwarders for smooth operations.

Skills

Excel skills

Pivot tables

VLOOKUP

ERP systems

Business Central

Logistics coordination

English fluency

Swedish advantage

Education

Logistics education

Business administration

Tools

Microsoft Dynamics

Business Central

Job description

Job Description: Logistics Coordinator

Contract:

Fixed term contract (maternity cover)

Reports to:

Logistics Manager

Objective

As a Logistics Coordinator, you will support the day-to-day logistics flow across inbound and outbound operations. You will work closely with warehouses, forwarders, and internal teams to make sure orders, deliveries, documents, and system-related issues are followed up and handled correctly. The role requires a structured and hands-on approach, with the ability to coordinate several tasks and stakeholders from start to finish.

Main working tasks

• Logistics Administration: Post documents, handle delivery and shipment documentation, support invoicing, and make sure administrative tasks are completed accurately and on time.
• Delivery Surveillance: Monitor inbound and outbound deliveries, follow up on delays or missing information, and keep internal teams updated on delivery status.
• Warehouse Contact: Maintain close contact with our EU warehouse to follow up on deliveries, resolve day-to-day issues, and support smooth inbound and outbound operations.
• Customer-Specific Deliveries: Ensure deliveries to special customers are made according to their unique instructions.
• Problem Solving: Address and resolve logistics-related issues promptly and efficiently.
• Forwarders: Maintain contact with forwarders to ensure smooth logistics operations.

Essential Characteristics

• Education within logistics, supply chain, business administration, or equivalent experience.
• Experience with logistics administration, order handling, invoicing, and delivery follow-up.
• Comfortable working with documents, deadlines, and daily operational follow-up.
• Good Excel skills, including working with lists, pivot tables, and functions such as VLOOKUP.
• Experience working in an ERP system is required; experience with Business Central is preferred.
• Experience in logistics coordination or a similar administrative logistics role.
• Good communication skills and the ability to coordinate with internal teams, warehouses, and forwarders.
• Fluent in English is a must; Swedish is an advantage.

Founded in Stockholm 1996, J.Lindeberg inspires unconventional thinkers to live life to the fullest. The international fashion house bridges fashion and sport, offering sophisticated, edgy and comfortable products for a modern active lifestyle. The collections bring together creativity and Scandinavian progressiveness - for innovative fashion and outdoor lifestyle wear that is sustainable and delivered through a customer-focused, seamless experience.
With headquarters in Stockholm, Sweden, the distribution covers more than 35 countries. There are 157 J.Lindeberg stores in several of the major fashion capitals of the world, such as Copenhagen, New York, Tokyo, Hong Kong and Shanghai. The wholesale distribution features close to 2000 stores, including the leading high-end department and specialty stores around the world.