HR Operations & Payroll Specialist, Nordic

KONE; Kista; On-site; SEK 650,000 - 900,000; Full time

Job summary

KONE Nordic HR Operations & Payroll Specialist role based in Stockholm, Sweden, or Espoo, Finland, offers ownership of outsourced payroll delivery across the Nordics and drives data integrity, compliance and efficient people administration for Sweden, Finland, Denmark and Norway.

You will collaborate with the outsourced payroll provider and internal HR and finance teams, reporting to the Nordic People and Communications Manager. Fluency in English, Swedish and Finnish is essential.

Qualifications

• Several years of experience within Payroll, HR Operations or Shared Services.
• Proven experience managing outsourced payroll providers across Nordic countries.
• Strong understanding of Nordic payroll processes and employment legislation.
• Fluency in English, Swedish and Finnish.

Responsibilities

• Own the end-to-end outsourced payroll delivery across the Nordics.
• Manage relationships with external payroll providers and ensure service quality and SLA compliance.
• Coordinate monthly payroll processes, approvals and sign-offs.
• Ensure compliance with local legislation, collective agreements and company policies.
• Produce payroll analytics and reporting.
• Manage employee lifecycle administration from onboarding to offboarding.
• Support managers and employees with HR-related queries.
• Ensure high quality employee data and documentation.

Skills

Payroll

HR Operations

Nordic payroll

Outsourced payroll management

English fluency

Swedish

Finnish

Job description

The People & Communications team enables business performance and competitiveness through engaged and capable people, strong reputation management, impactful internal and external communications and great employee experience. We bring KONE's strategy to life, supporting competence, capability and culture development as well as strengthening the KONE purpose and company story for all our stakeholders. By joining our team, you will have the opportunity to work across a diverse range of topics, while also working closely with our businesses, to help drive the People and Communications agenda.

We are looking for a proactive and detail-oriented

Nordic HR Operations & Payroll Specialist

to join our KONE's People & Communications team either in Espoo, Finland or Stockholm, Sweden.

The Nordic HR Operations & Payroll Specialist is responsible for ensuring high-quality HR operations, payroll governance and reward administration across Sweden, Finland, Denmark and Norway. Acting as the key interface towards the outsourced payroll provider, the role ensures accurate payroll execution, data integrity, compliance and efficient people administration throughout the employee lifecycle.

This role reports to the Nordic People and Communication Manager.

Key Responsibilities

Payroll Governance & Vendor Management:

• Own the end-to-end outsourced payroll delivery across the Nordics.
• Manage relationships with external payroll providers and ensure service quality and SLA compliance.
• Coordinate monthly payroll processes, approvals and sign-offs.
• Ensure compliance with local legislation, collective agreements and company policies.
• Produce payroll analytics and reporting.

HR Operations:

• Manage employee lifecycle administration from onboarding to offboarding.
• Support managers and employees with HR-related queries.
• Ensure high quality employee data and documentation.

What You'll Bring

• Several years of experience within Payroll, HR Operations or Shared Services.
• Proven experience managing and partnering outsourced payroll providers across Nordic countries.
• Strong understanding of Nordic payroll processes and employment legislation.
• Fluency in English, Swedish and Finnish.

Why join us?

This is a broad Nordic role offering significant ownership and the opportunity to make a tangible impact across the organization. The position provides an excellent opportunity to drive continuous improvements across HR Operations and Payroll, shaping processes and ways of working across the Nordic region.

At KONE, you will join a diverse international community shaping the future of cities and enabling safe, sustainable and intelligent people flow for millions of people every day. You will be part of an ambitious team where clarity, practical problem solving, high standards and measurable impact matter.

For additional information please contact Vanja Shaswar, Business Partner People and Communications KDB [e-mail].

At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.

Read more on https://kone.com/global/en/careers.html