Executive Legal Assistant: Strategic GC Support & Compliance

Sobi; Stockholms kommun; On-site; SEK 520,000 - 700,000; Full time

Benefits offered by this job

Flexible work arrangement

Work-life balance

Diversity and Inclusion

Professional growth

Job summary

As our Executive Legal Assistant at the Stockholm headquarters, you will support the General Counsel and keep the Global Legal & Compliance department running smoothly, coordinating calendars, travel, meetings, expenses, and day-to-day priorities.

You will manage the insider logbook, PDMR list and platform administration, provide guidance on MAR requirements, prepare presentations and reports, and support invoices, purchasing, and records management, contributing to efficient legal operations.

Qualifications

• Relevant administrative education or equivalent professional experience, with proven experience supporting senior executives in a legal, corporate or similarly complex environment.
• Strong administrative and coordination skills, including managing multiple priorities, documentation, records and business processes.
• Excellent communication skills in Swedish and English, combined with advanced proficiency in Microsoft Word, Excel and PowerPoint.
• Experience with invoice administration, purchasing processes and supplier coordination.
• Experience from a law firm, listed company or regulated industry is highly valued; knowledge of MAR, PDMR requirements, insider logbooks or StrictLog is an advantage.
• Familiarity with Microsoft Copilot or legal AI tools such as Harvey or Legora is a plus, together with a way of working that reflects our values of Care, Ambition, Urgency, Ownership and Partnership.

Responsibilities

• Be the trusted right hand to the General Counsel, managing calendars, travel, meetings, expenses and day-to-day priorities.
• Coordinate administrative and operational activities across the Global Legal & Compliance department, including meetings, events and leadership activities.
• Own the insider logbook, PDMR list and platform administration, while providing practical guidance on Market Abuse Regulation requirements and insider information procedures.
• Prepare and enhance presentations, reports and other business-critical documentation, and support department communications and intranet content.
• Manage invoices, purchase orders, supplier follow-up, archiving and records-management processes.
• Drive continuous improvement of administrative processes and ways of working.

Skills

Executive support

Legal environment

Administrative coordination

MS Office proficiency

Swedish & English

MAR knowledge

Insider logbooks

Tools

Microsoft Copilot

Harvey

Legora

Job description

As our Executive Legal Assistant at the Stockholm headquarters, you will support the General Counsel and keep the Global Legal & Compliance department running smoothly, coordinating calendars, travel, meetings, expenses, and day-to-day priorities.

You will manage the insider logbook, PDMR list and platform administration, provide guidance on MAR requirements, prepare presentations and reports, and support invoices, purchasing, and records management, contributing to efficient legal operations.