Executive Legal Assistant

Sobi - Swedish Orphan Biovitrum AB (publ); Stockholms kommun; On-site; SEK 420,000 - 540,000; Full time

Benefits offered by this job

Opportunities for professional growth

Competitive compensation

Diversity and Inclusion

Flexible workplace

Job summary

Sobi is seeking an Executive Legal Assistant to support the General Counsel and keep the Global Legal & Compliance team running smoothly at our Stockholm headquarters. You will bring structure to busy agendas, coordinate activities and help people and priorities stay on track.

The role covers executive support, team coordination, insider information administration, and processes. You will handle travel, invoices, and documentation while ensuring compliance with MAR, PDMR requirements, and

Qualifications

• Requires administrative education or equivalent professional experience.
• Experience supporting senior executives in legal/corporate environments recommended.
• Strong written and spoken Swedish and English communication.
• Familiarity with MAR, PDMR requirements and insider procedures is advantageous.

Responsibilities

• Be trusted right hand to the General Counsel, managing calendars and travel.
• Coordinate Global Legal & Compliance activities and leadership events.
• Own insider logbook, PDMR list, and related platform administration.
• Prepare presentations, reports and internal communications.
• Manage invoices, purchasing, and records management.

Skills

Excellent communication skills

Administrative coordination

Discretion handling sensitive info

MAR/PDMR knowledge

Education

Administrative education or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Microsoft Copilot

Harvey

Legora

Job description

Company Description

Statistics show that women and underrepresented groups tend to apply to jobs only if they meet 100% of the qualifications. Sobi encourages you to change that statistic and apply. Rarely do candidates meet 100% of the qualifications. We look forward to your application!

At Sobi, the work we do every day redefines the standards of care and transforms the lives of people living with rare diseases.

As a diverse team of entrepreneurial people, we are passionate about our growth journey towards becoming a global leader, making a difference for rare disease patients, moving quickly and always challenging the status quo.

We are committed to an inclusive, sustainable and flexible workplace that fosters growth and development.

Job Description

About the role

As our Executive Legal Assistant, you will support the General Counsel and keep the Global Legal & Compliance department running smoothly. Working at the centre of an international organisation, you will bring structure to busy agendas, coordinate key activities and help people and priorities stay on track.

This is a varied and trusted role for someone who enjoys making things happen behind the scenes—from executive support and team coordination to insider information administration and various processes.

The role is based at our Stockholm headquarters, within the Legal & Compliance team, and reports to the Global General Counsel.

What You Will Do

• Be the trusted right hand to the General Counsel, managing calendars, travel, meetings, expenses and day-to-day priorities.
• Coordinate administrative and operational activities across the Global Legal & Compliance department, including meetings, events and leadership activities.
• Own the insider logbook, PDMR list and platform administration, while providing practical guidance on Market Abuse Regulation requirements and insider information procedures.
• Prepare and enhance presentations, reports and other business-critical documentation, and support department communications and intranet content.
• Manage invoices, purchase orders, supplier follow-up, archiving and records-management processes.
• Drive continuous improvement of administrative processes and ways of working.

Qualifications

About you

You are organised, proactive, and naturally good at creating structures. Trusted with sensitive information, you bring discretion, sound judgement, and a genuine desire to make work easier for the people around you.

You enjoy variety, stay calm when priorities shift, and take ownership from start to finish. With a collaborative and service-minded approach, you build strong relationships across functions, cultures and seniority levels.

What You Bring

• Relevant administrative education or equivalent professional experience, with proven experience supporting senior executives in a legal, corporate or similarly complex environment.
• Strong administrative and coordination skills, including managing multiple priorities, documentation, records and business processes.
• Excellent communication skills in Swedish and English, combined with advanced proficiency in Microsoft Word, Excel and PowerPoint.
• Experience with invoice administration, purchasing processes and supplier coordination.
• Experience from a law firm, listed company or regulated industry is highly valued; knowledge of MAR, PDMR requirements, insider logbooks or StrictLog is an advantage.
• Familiarity with Microsoft Copilot or legal AI tools such as Harvey or Legora is a plus, together with a way of working that reflects our values of Care, Ambition, Urgency, Ownership and Partnership.

Why Join Us?

We are differentiating ourselves through the passion of our people, the innovative products we bring to life, and the responsible business we operate.

To ensure that more patients benefit from our therapies now and in the future, and to align with the company’s ambitions for growth, we have five core values: Care, Ambition, Urgency, Ownership and Partnership.

Our Mission And Purpose Get Us Excited To Come To Work Every Day, But There Are a Few More Reasons To Join Our Team

• Opportunities for professional growth
• Competitive compensation for your work
• Diversity and Inclusion
• A flexible workplace that supports work-life balance

About Sobi

Sobi is a global biopharma company unlocking the potential of breakthrough innovations, transforming everyday life for people living with rare diseases.

We are dedicated to capturing the scientific opportunities of our time. With our early roots in Sweden, we started as pioneers in Haemophilia. Today we are an innovate leader within rare diseases with a global reach.

• We are bringing brilliant ideas to life in rare disease areas with high unmet patient needs.
• We are experts on identifying breakthrough innovations, unlocking new therapies and levelling up global access to new treatments.
• Our global operational network and passionate team serve as the foundation for our success.

Sobi has approximately 2,000 employees across Europe, North America, the Middle East, Asia and Australia. In 2025, revenue amounted to SEK 28 billion. Sobi’s share (STO:SOBI) is listed on Nasdaq Stockholm. More about Sobi at sobi.com and LinkedIn.