Executive Assistant to the CFO and EVP, Brand & Communications in Lund

Alfa Laval; Lunds kommun; On-site; SEK 650,000 - 860,000; Full time

Job summary

Alfa Laval in Lund, Sweden is seeking an experienced Executive Assistant to support the CFO and the EVP, Brand & Communications. You will provide high-quality executive and administrative support, help create structure, coordinate priorities and ensure smooth execution across Finance, Brand and Communications.

You will work independently yet collaborate across a global matrix, become a key contact for leaders and stakeholders, manage calendars, travel, meetings and prepare presentations while

Qualifications

• Experience supporting senior leaders in a global or matrix organisation.
• Strong organisational, coordination and time-management skills.
• Ability to maintain an overview while managing details.
• Discretion and integrity with sensitive information.

Responsibilities

• Provide executive and leadership support to CFO and EVP, Brand & Communications.
• Coordinate calendars, meetings, travel and related logistics.
• Prepare presentations, briefing materials and documents as needed.
• Collaborate across Finance, Brand and Communications and maintain internal communications.

Skills

Executive support

Calendar management

Organization

Communication skills

English proficiency

Swedish language

Discretion

IT skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

PowerPoint

Excel

Teams

SharePoint

Job description

Every day, we have the opportunity to make a positive impact on our colleagues, partners, customers and society. Together, we pioneer solutions that unlock the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world‑leading technologies that inspire progress in vital areas such as energy, food, water and shipping.

As we continue to grow, the innovative and open spirit that has characterised Alfa Laval for more than 140 years remains a key part of our culture. It encourages us to explore new ideas, develop our capabilities and create meaningful opportunities for personal and professional growth.

At Alfa Laval, you will become part of a diverse and inclusive workplace built on care, empowerment and collaboration. Here, you will have the opportunity to make a difference by helping develop sustainable solutions to some of the most urgent challenges facing our planet.

The position

We are looking for an experienced and highly organised Executive Assistant to support the CFO and the EVP, Brand & Communications.

In this role, you will provide high-quality executive and administrative support to two senior leaders in key global functions. You will help create structure, ensure effective coordination and contribute to the smooth execution of priorities across Finance, Brand and Communications.

The role requires someone who is comfortable working independently while also collaborating closely with colleagues and stakeholders across a global, matrix organisation. You will become an important point of contact for the two executives, their leadership teams and a broad network of internal and external stakeholders.

Who You Are

You are positive, proactive and solution-oriented, with a strong sense of ownership and a natural ability to create structure around people, priorities and processes. You enjoy working in a dynamic environment where priorities can change, and where good judgement, flexibility and attention to detail are essential. You are comfortable taking initiative, following up on open matters and ensuring that important activities move forward. You are a confident communicator and a skilled relationship builder who can interact professionally with people at all levels of the organisation. You understand the importance of discretion and integrity when working with sensitive information, and you are able to establish trust with senior leaders and colleagues alike. You are also interested in how technology can improve ways of working. You are curious about new tools, including AI-supported solutions, and look for practical ways to increase efficiency and improve the quality of executive support.

Your Responsibilities

Executive and leadership support

• Act as a trusted and reliable partner to the CFO and the EVP, Brand & Communications, helping them manage priorities and execute their responsibilities effectively.
• Provide day-to-day administrative and operational support, including calendar management, meeting coordination and follow-up.
• Help structure and maintain the annual planning cycle for both functional areas, including recurring meetings, key milestones and leadership activities.
• Coordinate leadership team meetings in Finance and Brand & Communications, including invitations, agendas, meeting materials, minutes and follow-up on actions.
• Maintain an overview of priorities, deadlines and agreed actions, ensuring timely follow-up where needed.
• Serve as a professional point of contact for internal and external stakeholders and help coordinate communication across the two functions.
• Anticipate changes in plans and priorities and support the executives with practical solutions when adjustments are required.
• Prepare and coordinate meetings, workshops, conferences, webinars and other executive engagements.
• Support the preparation of presentations, briefing materials and other documents when required.

Travel and administration

• Arrange domestic and international travel, including flights, accommodation, ground transportation and restaurant or catering bookings.
• Coordinate travel itineraries and make sure that relevant meetings and practical arrangements are in place.
• Support the handling and administration of travel expenses.
• Manage invoice administration and follow up on approvals where required.
• Review and approve monthly time reports for the relevant departments.
• Provide general administrative support to ensure the efficient day-to-day running of the office and the two functional areas.
• Handle confidential information with a high degree of discretion and professionalism.

Digital collaboration and process improvement

• Maintain and update relevant SharePoint and Teams sites on the company intranet.
• Administer access rights and ensure that information is organised and available to the relevant colleagues.
• Contribute to the continuous improvement of administrative processes, meeting structures and ways of working.
• Identify opportunities to use digital tools and AI to simplify tasks, improve workflows and strengthen executive support.
• Support the implementation of new tools, systems and processes as needed.
• Collaborate with Alfa Laval’s global network of Executive Assistants and administrative professionals to share knowledge and coordinate activities.

What You Bring

You are an experienced Executive Assistant or senior administrative professional who is comfortable supporting senior leaders in an international organisation.

To Succeed In This Role, You Bring

• Relevant experience and previous experience, preferably in an Executive Assistant role supporting senior management in a global or matrix organisation.
• Excellent organisational, coordination and time-management skills.
• The ability to maintain a broad overview while managing operational details accurately.
• A proactive approach and the confidence to take ownership, ask questions and follow up until matters are resolved.
• Strong judgement and the ability to prioritise effectively when circumstances change.
• Excellent interpersonal and collaboration skills, combined with a diplomatic and professional approach.
• Strong written and verbal communication skills in English.
• Fluency in Swedish and English.
• A positive and collaborative mindset, with a genuine interest in supporting colleagues and contributing to a constructive work environment.
• The ability to handle confidential and sensitive information with discretion.
• Proficiency in Microsoft Office, including Word, PowerPoint and Excel, as well as Teams and SharePoint.
• An interest in technology and practical experience using AI tools to improve efficiency and support daily work.
• The flexibility and resilience to work in a dynamic environment with changing priorities.
• A bachelor’s degree or equivalent relevant experience.

Why join Alfa Laval?

You will join a highly dedicated and professional team in a global organisation with a strong purpose and a clear focus on creating value for customers, colleagues and society. Alfa Laval offers a dynamic and collaborative working environment where people support one another, share knowledge and take responsibility. In this role, you will work closely with senior leaders and colleagues across the organisation, giving you the opportunity to build a broad network and make a visible contribution to the success of two important global functions.

The position is based in Lund, Sweden.

For More Information, Please Contact

Nathalie Kalmér, Senior Talent Acquisition Partner, at [e-mail]

Our commitment to integrity

We are committed to diversity, inclusion and equity throughout our recruitment processes. As part of our selection process, we use Pymetrics assessments to gain additional insight into behavioural traits relevant to the role. Candidates will be invited to complete the assessment games as part of the application process. As part of Alfa Laval’s commitment to maintaining a safe and healthy workplace, background checks are conducted for final candidates. Alcohol and drug testing may also be included in the pre-employment process.

At Alfa Laval, we are committed to creating an inclusive and dynamic workplace where different perspectives, experiences and backgrounds are valued. For this particular position, we are prioritising candidates who are currently based in Lund or have an established connection to the area.

We look forward to getting to know you!