Event & Meeting Coordinator at Esrange Space Center

Svenska Rymdaktiebolaget Esrange; Kiruna kommun; On-site; SEK 400 000 - 600 000; Full time

Job summary

A leading space organization is seeking an Event & Meeting Coordinator to drive memorable experiences at the Esrange Space Center in Kiruna. The ideal candidate has strong organizational and communication skills, with experience in event management. This full-time, permanent position offers personal and career development in the unique environment of the space industry.

Benefits

Extra paid leave

Wellness allowance of SEK 5,000 per year

Health benefits

Access to a benefit bike leasing program

Support for employee-driven activities

Collective Agreement with good pensions plans

Qualifications

• Proven organizational and coordination skills with the ability to manage multiple priorities.
• Strong communication and interpersonal abilities, with confidence in engaging high-level stakeholders.
• Experience in event management, meeting coordination, or customer-facing roles.
• A collaborative mindset and ability to build strong relationships across teams and functions.
• Knowledge of project management and logistics processes.
• Fluent in English, both spoken and written (Swedish or other languages are a plus).

Responsibilities

• Planning and executing meetings and events in close collaboration with internal stakeholders.
• Acting as the main point of contact for high-level visitors and international delegations.
• Coordinating visits, logistics, and event administration to ensure smooth experiences.
• Supporting Public & Governmental Affairs and Defense Affairs with invitations, scheduling, and protocol.
• Developing and implementing pricing models for visit operations.
• Managing a wide range of administrative tasks and project coordination.

Skills

Organizational skills

Communication

Event management

Interpersonal abilities

Project management knowledge

Fluency in English

Job description

Overview

Welcome to SSC – Swedish Space Corporation, the perfect workplace for those passionate about technology in general and space in particular.

With space organizations, research institutes, institutional and commercial actors as customers, we offer specialist expertise in satellite communications, space consulting services, rocket and balloon systems, flight test services, satellite propulsion systems, and much more. SSC also has one of the world’s largest global networks of ground stations for satellite communications. We own and operate the Esrange Space Center in Kiruna, northern Sweden, with the aim of launching satellites in the near future.

Are you fueled by a passion for people and the ambition to create an awesome workplace? Are you ready to embark on an exciting journey with us to help Earth benefit from space?

If you answer yes to these questions, we invite you to seize the opportunity to make a significant impact as an Event & Meeting Coordinator with our team in Esrange. We are looking for a dedicated person who shares our core values of Customer passion, Care, Collaboration, Curiosity, and Courage.

Your role

At Esrange Space Center, every visit and meeting is an opportunity to showcase the forefront of space innovation. As our Event & Meeting Coordinator, you will be the driving force behind creating memorable and professional experiences for visitors – from global partners and government representatives to industry leaders and customers.

In this role, you will plan, organize, and coordinate meetings and events of varying scale, ensuring that they are not only seamless in execution but also inspiring and informative. You will work closely with senior leaders including the Head of Marketing, Head of Public & Governmental Affairs, Head of Defense Affairs, and the Head of Esrange Space Center.

Key responsibilities

• Planning and executing meetings and events in close collaboration with internal stakeholders.
• Acting as the main point of contact for high-level visitors and international delegations, delivering exceptional service at all times.
• Coordinating visits, logistics, and event administration to ensure smooth and professional experiences.
• Supporting Public & Governmental Affairs and Defense Affairs with invitations, scheduling, and protocol.
• Developing and implementing pricing models for visit operations at Esrange Space Center.
• Managing a wide range of administrative tasks, project coordination, and logistics.

Who you are

You are a structured and service-minded professional with a natural talent for creating welcoming and well-organized environments. You thrive in a dynamic setting where flexibility, professionalism, and attention to detail are key.

• Proven organizational and coordination skills with the ability to manage multiple priorities.
• Strong communication and interpersonal abilities, with confidence in engaging high-level stakeholders.
• Experience in event management, meeting coordination, or customer-facing roles.
• A collaborative mindset and ability to build strong relationships across teams and functions.
• Knowledge of project management and logistics processes.
• Fluent in English, both spoken and written (Swedish or other languages are a plus).

We offer you

• A unique opportunity to contribute to a wide range of projects and play an active role in both the Swedish and international space industry.
• An excellent opportunity for personal and career development.
• An exciting, international workplace characterized by an open atmosphere and proud employees all over the world.

Additional benefits

• In addition to vacation and traditional public holidays, we offer extra paid leave throughout the year, such as time off between Christmas and New Year, Ascension Day, amounting to 6-11 extra days depending on the calendar.
• Wellness allowance of SEK 5,000 per year.
• Health benefits such as voluntary health insurance and regular health checks for eligible employees.
• Access to a benefit bike through a tax-efficient leasing program.
• Support for employee-driven activities that promote connection, health, and culture across teams.
• Collective Agreement, including good pensions plans, parental pay and insurance.

Location

This is a full-time, permanent position based at Esrange Space Center, with the possibility to work at the office in Kiruna.

Further information

For questions regarding the position, you are welcome to contact:

For questions regarding employment terms or union-related matters, you are welcome to contact our union representatives:

If this opportunity sparks your interest, don’t wait to apply! Applications are reviewed on an ongoing basis, and interviews will be conducted continuously. We kindly ask you to submit your CV when applying. While you are welcome to include a brief personal note or letter, our evaluation will primarily focus on your skills and qualifications as outlined in your CV, ensuring a fair and unbiased recruitment process.

Please note that the job advertisement may close earlier than the stated deadline if we receive a high volume of applications. This allows us to ensure a fair and efficient recruitment process and give each application the attention it deserves.

This is a security-classified position and will require a background check prior to employment.

This is a temporary position until at least February 2027, offering you the chance to play a central role in one of Europe’s most unique workplaces.

We welcome your application no later than 2025-10-15.