Event coordination

Stockholm Environment Institute; Stockholms kommun; On-site; SEK 600 000 - 800 000; Part time

Job summary

An international research organization in Stockholm is seeking an intern to help coordinate events aimed at fostering stakeholder engagement and enhancing climate-related activities. The role involves planning a variety of events and requires strong organizational skills, attention to detail, and excellent verbal and written communication abilities. Candidates must be enrolled in a university program and the internship is unpaid.

Qualifications

• Motivated individual with interest in climate change and sustainable development.
• Adaptable tasks based on skills and interests.

Responsibilities

• Organize and execute events for stakeholders.
• Develop scheduling and vendor coordination skills.
• Collaborate with teams for successful event delivery.
• Support promotional activities and documentation.

Skills

Attention to detail

Written and spoken English

Event planning experience

Collaborative skills

Education

University enrollment

Job description

Event coordination is integral to how we engage with our stakeholders and partners. As an intern, your contributions will directly enhance our ability to create meaningful experiences that lead to real changes to policy and practice.

The intern will play a key role in organizing and executing events across SEI. This position offers hands-on experience in event planning, logistics coordination and stakeholder engagement, while helping deliver events ranging from internal learning sessions to webinars, workshops and conferences.

• Event planning: Learn to plan, organize and deliver a wide range of events, including workshops, conferences, internal learning events and public engagement activities.
• Scheduling: develop scheduling skills to ensure smooth timelines and adherence to
• Stakeholder engagement: collaborate with vendors, partners and participants to ensure seamless event delivery.
• Promotion: contribute to promotional activities, including social media campaigns to extend event
• Documentation: support record-keeping and post-event evaluations (e.g. surveys) to inform improvements.
• Webpage management: build and update event and publication webpages in WordPress.
• Knowledge sharing: support internal knowledge exchange through ongoing improvement of Knowledge Management (KM) Hub.

Who you are

We are looking for a motivated individual with an interest in event planning, climate change and sustainable development.

Skills and experience:

• Strong attention to detail in planning, logistics and vendor coordination.
• Excellent written and spoken English (Swedish is an asset but not required).
• Previous event planning experienceis an advantage, but tasks can be adapted to your skills and interests.
• Ability to thrive in a collaborative environment and drive tasks forward with initiative.

How to apply

Applications are reviewed on a rolling basis. Please submit your application as soon as possible and no later than 26 October, 23:59 (Stockholm local time).

Applications should be written in English and include:

• What you would like to do during your internship and your strengths for the role
• How the internship relates to your studies and future plans
• A CV, including one reference (name, affiliation and contact details)

We aim to attract competent and skilled university students for our internships. Our goal is to support the intern’s development by providing a valuable learning experience in a professional setting. To be eligible, you must be enrolled at a university or university college, and the internship should be part of your education.

Please note: SEI HQ internships are unpaid. Applicants must be fully funded and insured by external sources for the entire internship period.

All SEI recruitment is based on respect for all individuals, regardless of gender, gender identity or expression, age, political opinion, union affiliation, functional variation, sexual orientation, religion, ethnicity, nationality, or marital or parental status.

Location

The internship is based at SEI HQ in Stockholm. An in-person internship involving several office visits per week is preferred.

Questions?

• For questions about the internship, please contact Olesia Polishchuk, Event Coordinator: [emailprotected]
• For questions about the recruitment process, please contact Filippa Klintberg, HR Specialist: [emailprotected]

About SEI

Stockholm Environment Institute is an international non-profit research institute that tackles climate, environment and sustainable development challenges.

We empower partners to meet these challenges through cutting-edge research, knowledge, tools and capacity building. Scientific quality and integrity are foundations of our work. Partnership is at the heart of our approach, leading to change that lasts.

Our work connects science to policy and practice, aiming to drive tangible impacts. It spans climate change, natural resources, water, air, and health, and addresses questions of governance, innovation, finance, poverty, gender equality and social equity.

We are committed to transparency and full disclosure of our funding. The Government of Sweden is our largest funder, and we also receive funds from a range of public research funders, philanthropic foundations, bilateral and multilateral development agencies, governments, NGOs and other partners.

Through SEI’s HQ and seven centres around the world, we engage with policy, practice and development action for a sustainable, prosperous future for all.

SEI Headquarters is located in Stockholm, Sweden and houses researchers, support functions and executives.

Internship / See available internships at SEI Headquarters, and general information on internship opportunities.