Consular Administrative Assistant with Flexible Hours

Belgiska Ambassaden; Stockholms kommun; On-site; SEK 391,000 - 580,000; Full time

Benefits offered by this job

Pension insurance

Duty phone sharing system

Job summary

The Embassy of Belgium in Stockholm is seeking a full-time multi-skilled administrative assistant in consular affairs. The role covers consular services, front-desk duties, and document processing for Belgian citizens within the jurisdiction.

You will draft communications, assist with events, and maintain official records and publications. Required languages include French, Dutch and English, with basic Swedish or Latvian as an asset.

Qualifications

• Languages: Good knowledge of French, Dutch, English; basic Swedish or Latvian is an asset.
• Excellent communication skills (spoken and written).
• Knowledge of Belgian consular legislation or willingness to learn (training provided).
• Service-oriented, flexible team player.

Responsibilities

• Register Belgian citizens in databases and update personal records.
• Process passport and ID card applications.
• Assist with nationality, legalization, and emergency consular tasks.
• Draft letters and communications; update website and instructions.
• Organize meetings and events; handle front-desk requests via phone and email.

Skills

French

English

Dutch

Education

Upper secondary education

Tools

MS Office

Job description

The Embassy of Belgium in Stockholm is seeking a full-time multi-skilled administrative assistant in consular affairs. The role covers consular services, front-desk duties, and document processing for Belgian citizens within the jurisdiction.

You will draft communications, assist with events, and maintain official records and publications. Required languages include French, Dutch and English, with basic Swedish or Latvian as an asset.