Academic Student Worker

DIS, Danish Institute for Study Abroad; Stockholms kommun; On-site; SEK 600 000 - 800 000; Part time

Job summary

An international academic organization in Stockholm is seeking Student Workers to assist the Academic Administration team. This role involves logistical support and collaboration with faculty in a dynamic environment. Ideal candidates will be proactive, detail-oriented, and enrolled in local undergraduate or graduate programs. Flexible hours and excellent English communication skills are required.

Qualifications

• Customer-focused and innovative mindset.
• Excellent proficiency in Microsoft Office tools.
• Legal right to work in Sweden.

Responsibilities

• Provide on-site support for faculty during operations.
• Assist with logistical and administrative tasks.
• Support the IT team for classroom needs.
• Help prepare educational materials and events.

Skills

Customer-focused approach

Adaptability

Proactive work ethic

Organizational skills

Team-oriented

Cross-cultural awareness

Creative skills

Proficiency in Microsoft Office

Excellent English communication

Education

Enrollment in undergraduate/graduate programs

Tools

Microsoft Teams

Microsoft Excel

Microsoft Word

Job description

Overview

DIS Stockholm is seeking three Student Workers to support our Academic Administration team. In this role, you will assist with a wide range of academic administrative tasks, working closely with staff and faculty, with occasional student-facing tasks. If you thrive in a fast-paced environment and adapt well to change, this position is an opportunity for you to gain experience in an academic study abroad setting and expand your general office and collaboration skills.

This position is open to students studying in undergraduate/graduate programs at institutions across Stockholm (e.g. KTH, KI, SU, KMH, UU, SSE). The role requires availability to work flexible shifts during the academic semesters, including:

• Shifts are usually during daytime working hours with occasional evening events
• Fall semester: late August to mid-December
• Spring semester: mid-January to early May
• Summer sessions: mid-May to early August

Start date
As soon as possible.

About our team

The Academic Administration team at DIS Stockholm consists of four people: the DIS Director of Academic Operations and Outreach, and three Academic Coordinators. Together, we ensure each semester runs smoothly by providing faculty support and streamlining processes in collaboration with DIS faculty and staff. Your knowledge will be strengthened, and you will gain valuable experience to guide your future career decisions.

Tasks & responsibilities

• Act as an on-site support service for faculty during day-to-day operations.
• Assist in logistical and administrative tasks throughout the academic semester, such as:
  • communicating with faculty, staff, and external contacts
  • booking classroom and meeting spaces
  • ordering and delivering fikas
  • updating schedules and other documentation
  • obtaining relevant educational materials
  • preparing advertisements and announcements across internal platforms
  • assisting in ongoing projects
• Support the IT team in coverage and classroom support for faculty.
• Assist in preparing textbooks and support pick-up/drop-off events for students.
• Help the Academics team in preparing and executing events, workshops, and seminars across DIS after regular working hours.

Qualifications & requirements

• Customer-focused and innovative mindset, with a strong sense of initiative and dedication
• Highly adaptable, with a flexible approach to changing tasks and priorities
• Proactive work ethic, capable of managing daily responsibilities while meeting deadlines
• Organized and detail-oriented, with the ability to prioritize tasks effectively
• Team-oriented, eager to collaborate in a dynamic and diverse work environment
• Commitment to quality, with a willingness to learn from feedback and mistakes
• Cross-cultural awareness, with a genuine interest in working in a fast-paced, international setting
• Creative skills are a plus, especially experience in event management and/or marketing.
• Proficiency in Microsoft Office, including Outlook, Teams, Excel, and Word
• Flexible hours, with availability for both early morning support and occasional after-hours events
• Excellent English communication skills (both oral and written)
• Legal right to work in Sweden (Note: This position does not come with a work visa).

About your application

The application deadline is October 5, 2025, at 11:59 PM CET.

In addition to a CV (max. 2 pages), please include a maximum 1-page cover letter addressing the following, in addition to other relevant information:

• Do you have any skills, experience, or personal qualities that you believe make you a strong candidate for this position and an asset to DIS?
• What do you hope to learn, gain, and/or accomplish during your time as a student worker at DIS?
• What does your schedule look like for the upcoming academic year and summer? How does your availability align with our expected shift needs (see details listed above)?

Interviews via Zoom will be held in October. A second round of interviews may take place in person, if recruitment requires it.

Details

Department: Academics

Deadline: 05 October 2025

Location: Melodislingan 21, 115 51, Stockholm, Sweden