Senior Admin & Finance Officer - International Project

International Labour Organization; Riyadh; On-site; SAR 245,000 - 299,000; Full time

Job summary

The International Labour Organization is seeking a Senior Administrative and Finance Assistant for its Riyadh project office. The role supports administrative, financial, HR and logistical operations, ensuring smooth day‑to‑day functioning and compliance with ILO rules in Saudi Arabia.

Based in Riyadh, the incumbent coordinates with the Regional Office for Arab States and uses ERP for reporting, budgeting and procurement tasks. Fluency in English and Arabic is required.

Qualifications

• Secondary education completed; training in accounting/finance desirable.
• Seven years of progressively responsible accounting/finance experience.
• Excellent command of Arabic and English.
• Experience with ERP systems.

Responsibilities

• Ensure smooth project administration, office management and operation support with entitlements, records and files.
• Advise staff on administrative rules; make travel and hotel reservations; assemble travel information.
• Coordinate and quality‑assure support staff; ensure smooth flow of office work.
• Perform financial support operations: process expenditures, monitor budgets, prepare reports using ERP.
• Maintain travel plans; arrange visas, iqama, protocol and security requirements with authorities.
• Coordinate meetings, workshops and training; prepare documents, take minutes, follow up decisions.
• Draft correspondence in English and Arabic; check quality and provide translation as needed.
• Coordinate with high‑level visitors and handle confidential matters discreetly.
• Assist with procurement and contract administration; prepare RFQs and purchase orders; liaise with vendors.
• Maintain registries, records, assets and databases; generate reports and statistics.
• Stay updated on admin rules and processes; deliver briefings and training.
• Represent ILO in operations and interagency initiatives; support governance processes.

Skills

Arabic (fluent)

English (fluent)

Attention to detail

Education

Secondary education

Accounting/finance training

Tools

ERP system

Job description

The International Labour Organization is seeking a Senior Administrative and Finance Assistant for its Riyadh project office. The role supports administrative, financial, HR and logistical operations, ensuring smooth day‑to‑day functioning and compliance with ILO rules in Saudi Arabia.

Based in Riyadh, the incumbent coordinates with the Regional Office for Arab States and uses ERP for reporting, budgeting and procurement tasks. Fluency in English and Arabic is required.