Purchasing Specialist

Matarat Holding; Dammam; On-site; SAR 120,000 - 190,000; Full time

Job summary

Matarat Holding seeks a Purchasing Specialist in Dammam to manage end-to-end procurement processes, coordinate PO issuance, and ensure compliance with DOA. The role focuses on sourcing reputable suppliers, contract execution, and maintaining supplier performance.

Required 3–4 years in procurement, a Bachelor’s in SCM or procurement, and CPP/CPSM preferred. English and Arabic language proficiency are expected, with a preference for experience in corporate or industrial environments.

Qualifications

• Bachelor's degree in supply chain management or procurement is required.
• 3 to 4 years of procurement experience in a corporate or industrial environment is preferred.
• Preferred: CPP or CPSM certifications.

Responsibilities

• Coordinate the issuance of purchase orders, ensuring deliveries align with contract terms and monitor schedules.
• Ensure requests meet DOA approvals from relevant stakeholders.
• Conduct sourcing to identify reputable suppliers and maintain supplier database.
• Oversee release of purchase orders against contracts and coordinate with suppliers on details.
• Process PRs and POs, and manage invoices in line with company policies.
• Review supplier change requests and apply deductions per DOA.
• Create detailed purchase orders and ensure amendments pass required approvals.
• Validate contract requisitions to ensure all requirements are approved.
• Oversee contract execution and monitor supplier performance.
• Maintain ongoing supplier relationships for timely delivery and quality.

Skills

Accountability

Proactivity

Communication

Creativity

Customer oriented

Decision making

Delivering results

Developing people

Leading change

Interpersonal skills

Strategic thinking

Education

Bachelor’s degree: Supply Chain Management or Procurement or equivalent

Job description

Handle and optimize the procurement process by ensuring accurate issuance and amendment of purchase orders, sourcing reputable suppliers, and overseeing contract execution and compliance with organizational policies.

Position Accountability Description

1. Coordinate the issuance of purchase orders, ensuring that deliveries align with contract terms and conditions, and monitor delivery schedules and quality.
2. Ensure that purchase requests meet all requirements and are fully approved by relevant stakeholders in accordance with the Delegation of Authority (DOA).
3. Conduct sourcing activities to identify reputable suppliers and vendors for tactical purchases, maintaining an up-to-date supplier database.
4. Oversee the release of purchase orders against contracts, ensuring terms are met and coordinating with suppliers on order details and delivery schedules.
5. Perform day-to-day procurement operations, including processing purchase requisitions (PRs) and purchase orders (POs), and managing invoices while ensuring compliance with company policies.
6. Review and endorse supplier change requests, including variations and penalties, ensuring financial deductions are applied per DOA and communicated effectively.
7. Create detailed purchase orders, reconcile dates and quantities with approved quotations, handle amendments to purchase orders, and ensure adjustments pass required approval processes before forwarding amended orders to suppliers.
8. Validate contract requisitions to ensure all requirements are covered and fully approved by stakeholders per DOA.
9. Oversee and monitor contract execution and performance, addressing issues and ensuring suppliers meet contractual obligations and performance standards.
10. Maintain ongoing relationships with suppliers to ensure timely delivery, quality of goods, and resolve any issues related to procurement.

Collaboration & Stakeholder Engagement

1. Work collaboratively with team members by sharing knowledge, providing support, and actively participating in team activities to foster a positive and productive work environment.
2. Communicate with internal stakeholders to gather feedback on procurement processes and address any concerns or requirements related to purchasing.

Innovation and Continuous Improvement

1. Recommend and implement process improvements in procurement operations, focusing on streamlining tasks and enhancing overall efficiency.
2. Keep abreast of emerging trends and technologies in procurement and supply chain management, proposing innovative solutions to improve purchasing practices.

Reporting & Documentation

1. Create and analyse reports on procurement activities, including purchase order status, supplier performance, and compliance with contract terms, providing actionable insights for decision-making.
2. Ensure comprehensive documentation of procurement processes, including purchase orders, supplier agreements, and contract modifications, to ensure clarity and consistency.

Team Collaboration & Continuous Learning

1. Foster a collaborative environment within the purchasing team by sharing knowledge, providing support, and participating in team activities to build a cohesive and productive work culture.
2. Pursue continuous learning opportunities by seeking feedback, attending training sessions, and staying updated on industry trends to enhance skills and professional growth.

EducationBackground

Bachelor’s degree: Supply Chain Management or Procurement or equivalent

RelevantExperience

3 to 4 years of experience in procurement or purchasing, preferably within a corporate or industrial environment.

Professional Licenses, Accreditations & Certifications

Preferred: Certified Purchasing Professional (CPP) or Certified Professional in Supply Management (CPSM)

Language

English, Arabic

Skills

• Accountability & Proactivity
• Communication Skills
• Creativity & Innovation
• Customer orinented
• Decision Making
• Delivering Results
• Developing People
• Driving & Leading Change
• Focusing on Customers
• Forming & Sustaining Partnerships
• General Appearance
• Interpersonal Skills
• Leadership & Supervision
• Leading with Impact
• Managing & Dealing with Others
• Passionate to Work
• Self Confidence
• Strategic & Logical Thinking

Title

Purchasing Specialist

Location

Dammam, SA

Department

Tendering, Procurement and Contracts