Process Coordinator & System Administrator

Experts Plus Recruitment Services; Saudi Arabia; On-site; SAR 150,000 - 200,000; Full time

Job summary

A recruitment agency in Saudi Arabia is seeking a Systems Administrator / Process Coordinator to facilitate communication between QA, operations teams, and developers. This role involves system coordination, issue tracking, and maintaining QA documentation for a web-based inspection platform. The ideal candidate must have strong coordination skills, a solid understanding of business processes, and problem-solving abilities. A degree in engineering or related field is preferred, along with experience in QA environments.

Qualifications

• Strong coordination and communication skills required.
• Good understanding of business processes and operational workflows is necessary.
• Worked with both technical teams and field teams.
• Basic understanding of QA systems and document control is preferred.

Responsibilities

• Act as the primary coordinator between inspectors and developers.
• Track day-to-day system issues related to inspection reports.
• Maintain and control QA documentation.
• Support user acceptance testing and verify changes.

Skills

Coordination and communication skills

Understanding of business processes

Problem-solving mindset

Familiarity with QA systems

Education

Diploma or bachelor’s degree in engineering, Quality, IT, or Business Administration

Job description

The Systems Administrator / Process Coordinator will act as a key link between QA, operations teams (inspectors and section heads), and the application developer. The role focuses on day-to-day system coordination, issue tracking, process mapping, and QA documentation control for a web-based inspection and certification platform under development and live operation. The ideal candidate will have strong process understanding, coordination skills, and structured communication, with the ability to translate operational needs into clear system requirements and follow up on resolutions.

System & Operations Coordination

• Act as the primary coordinator between inspectors, technical heads, and the application developer.
• Collect, analyze, and consolidate system issues, improvement requests, and functional gaps from end users.
• Track day-to-day system issues related to inspection reports, certificates, workflows, and data accuracy.
• Follow up with the developer on bug fixes, enhancements, and deployment updates.
• Support inspectors in the correct use of the application and ensure adherence to defined processes.
• Understand existing inspection, certification, and reporting workflows.
• Map operational processes into system tasks, workflows, and user requirements.
• Participate in user acceptance testing (UAT) and verify implemented changes.

Quality Assurance & Document Control

• Maintain QA documentation, including procedures, work instructions, templates, and records.
• Control and update inspection logs, system records, and audit-related documents.
• Ensure document version control, traceability, and proper approvals.

Required Skills & Competencies

• Strong coordination and communication skills.
• Good understanding of business processes and operational workflows.
• Ability to work with both technical teams (developers) and field teams (inspectors).
• Basic understanding of QA systems and document control.
• Comfortable working with web-based applications and digital platforms.
• Problem-solving mindset with follow-through capability.

Preferred Qualifications

Preferred: Diploma or bachelor’s degree in engineering, Quality, IT, or Business Administration. Experience in inspection, certification, QA, or compliance-driven environments is an advantage. Familiarity with ISO-based management systems (ISO 9001, ISO/IEC 17020, etc.) is a plus. Experience coordinating with software developers or IT vendors is preferred.