Operations Coordinator

Kuok (Singapore) Ltd; Dammam; On-site; SAR 45,000 - 65,000; Full time

Job summary

A logistics company in Saudi Arabia is seeking an experienced operations professional to manage vessel activities. The ideal candidate should have a degree or diploma and strong skills in data entry and administration. Responsibilities include organizing daily activity reports, coordinating with different teams, and maintaining accurate records in the Marine Operations Management System. Attention to detail and organizational abilities are essential for success in this role.

Qualifications

• Experience in data entry and administrative tasks.
• Proficiency in cash management and attention to detail.
• Familiarity with vessels operation is a plus.

Responsibilities

• Organize vessels daily activity reports.
• Upload vessels activities data accurately in Aramco MOM systems.
• Coordinate with Aramco planning team for work order numbers.
• Track vessel operation hours and job delay hours.

Skills

Data Entry

Organizational abilities

Communication

Teamwork

Time management

Education

Degree or Diploma

Tools

Data entry software

Job description

Highly motivated and detail-oriented operations professional with 5+ years’ experience in the industry and desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Dedicated and adaptable professional with a proactive attitude and the ability to learn quickly. Efficient and accurate data entry coordinator with expertise in data entry software and system, providing administrative support to drive operation.

Responsibilities

• Organize vessels daily activity reports (VTS) and correction check as on daily basis.
• Uploading all vessels activities data accurately in Aramco MOM systems (Marine Operations Management System) through Aramco extranet access on daily basis.
• Coordinate with Aramco respective person in charge at TMOD and VTS data entry operators (other company) team members to collect required data (WBS & cost center) through mailing on daily basis.
• Coordinate with the Aramco planning team to get the work order numbers to charge for MUV vessels.
• Tracking the Aramco RPA (ROBOTIC PROCESSING AUTOMATION) version to ensure the job entries submissions on daily basis.
• Tracking vessels off/on hire status to close & resume the job entries in MOMS.
• Tracking each vessel activity report (VTS) for waiting on weather timing, Aramco user instruction delays as on daily basis.
• Tracking the vessel’s operation hours and job delay hours on utilization reports in the MOMS as on daily basis.
• Validate the vessel data’s entries whether uploading correctly in Aramco MOMS.
• Tracking each vessel’s location, crew’s headcount, overdue & vaccination details reporting to Aramco as on daily basis.
• Tracking Onshore support team’s rotation and reporting to Aramco on daily basis.
• Petty cash handling, claim, summary preparations & submission to Dammam office for top-up.
• Obtain the approvals for each local purchase materials to respective superior.
• Liaise with technicians / drivers to purchase the materials locally as per PC & PE instructions.
• Organize vessel data such as QSI finding, maintenance day, on/off hired details, crew list, vessel crane blue sticker and health check due dates for renewal for update the daily report from port captain.
• Tracking officer and engineer’s evaluation or familiarization progress for update as on daily basis.
• Administrating assist for shore team and operation manager.
• Tracking saffaniyah vehicle trip sheet on daily basis.
• Prepare the saffaniyah office staff, shore welders & drivers overtime sheet record.
• Liaise with finance department to obtain the money for fuel consumption in Syarah account.
• Tracking the vehicles fuels consumption and prepare the record and submitting to finance department

Qualifications

• Preferably with a Degree or Diploma.
• Experience of Data entry, administrative, cash management; software proficiency, attention to details.
• Data Entry and software Proficiency, data analysis, vessels Operation, Petty cash Handling, Organizational abilities, communication, teamwork, time management.