Office Administrator Riyadh

LivaNova; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading global medical technology company is seeking an Office Administrator in Riyadh to oversee daily administrative operations and maintain a positive work environment. The ideal candidate must be experienced in office administration, fluent in Arabic and English, and possess strong organizational and multitasking abilities. Proficiency with Microsoft Office Suite is essential for this role, which supports a diverse and inclusive workplace.

Qualifications

• Proven experience as an Office Administrator, Administrative Specialist, or similar role.
• Strong written and verbal communication skills.
• Willingness and ability to work a flexible schedule when necessary.

Responsibilities

• Provide office leadership and administrative support to the team.
• Manage day-to-day office operations and ensure a well-organized environment.
• Organize company events and support onboarding for new employees.

Skills

Experience as Office Administrator

Fluent in Arabic and English

Organizational abilities

Communication skills

Proficiency in Microsoft Office Suite

Ability to handle sensitive information

Problem-solving mindset

Education

Bachelor's degree from an accredited university

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Overview

Position: Office Administrator for the new office in Riyadh (Saudi Arabia). The role is to oversee daily administrative operations, maintain a smooth and efficient work environment, manage office resources, support staff, and contribute to a positive workplace culture.

Responsibilities

• Provide office leadership and administrative support to the team
• Perform a wide variety of administrative support activities, handling business-sensitive and confidential information
• Manage day-to-day office operations and ensure a well-organized and professional environment
• Coordinate and oversee administrative tasks such as scheduling, office supplies, mail handling, and record-keeping
• In coordination with HR, manage employment contracts through the online portal, and manage/maintain employees' visas and work permits
• Monthly payroll process management in coordination with HR and Finance
• Supervise and support administrative staff and office reception as needed
• Act as the primary point of contact for office vendors, service providers, and building management
• Maintain and manage office budgets, expenses, and petty cash
• Assist with onboarding new employees, including workstation setup and orientation
• Organize company events, meetings, and team-building activities
• Ensure compliance with health and safety regulations and company policies
• Manage calendars, prepare reports, and support senior management with administrative tasks
• Monitor office efficiency and implement improvements where necessary

Skills And Experience

• Proven experience as an Office Administrator, Administrative Specialist, or similar role
• Fluent in both Arabic and English
• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other office management tools
• Ability to handle sensitive information with confidentiality and professionalism
• Problem-solving mindset with attention to detail
• Willingness and ability to work a flexible schedule when necessary
• Proven track record of demonstrating knowledge and understanding of compliance topics

Education

Bachelor's degree from an accredited university or college (or a high school diploma)

Diversity and Inclusion

LivaNova values equality and diversity. We are committed to ensuring that our recruitment process is fair, transparent and free from unlawful discrimination. Our selection process is driven by the key demands/requirements for the role rather than bias or discrimination on any legally protected characteristic.

Notice To Third Party Agencies

Please note that we do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, we will not consider or pay any referral compensation or recruiter fee. If a recruiter or agency submits a resume without a previously signed agreement, we reserve the right to hire those candidate(s) without any financial obligation to the recruiter or agency.

Beware Of Job Scams

Please beware of potentially fraudulent job postings or suspicious recruiting activity by persons posing as LivaNova recruiters or employees. Do not share confidential or financial information. LivaNova will never ask for fees or banking details in relation to employment. If concerned, verify by visiting See Open Jobs on https://www.livanova.com/en-us/careers and ensure recruitment emails come from an @livanova.com address.

Candidates should have proven experience in office administration and be fluent in both Arabic and English. Strong organizational, multitasking, and communication skills are essential, along with proficiency in Microsoft Office Suite.