IP Administrator

Clyde & Co LLP Lawyers and Legal Consultants; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

Clyde & Co is seeking an IP Services Administrator in Riyadh to support the management and prosecution of trade marks, patents and designs. You will assemble forms, coordinate translations between English, Arabic and offices, and help with routine correspondences and deadlines.

The role requires meticulous attention to detail, strong organization, and the ability to work in a team under pressure, with English and Arabic fluency and professional services experience preferred.

Qualifications

• Education up to high school level or equivalent; degree desirable.
• Previous administration experience in professional services; trade mark or patent administration essential.
• Excellent written and spoken Arabic and English.
• Exceptional attention to detail.
• Excellent organisational skills.
• An ability to work in a team — the role will involve working as part of a team of administrators and receiving instructions from paralegals and case handlers.

Responsibilities

• Utilise tools within an intellectual property database to prepare trade mark, patent and design application forms and other routine English language documentation relating to the filing and prosecution of trade mark, patent and design applications.
• Organise the translation of correspondence between Clyde & Co and the Trade Marks and Patent Office (i.e. arranging for letters from the Office to be translated into English and for letters from Clyde & Co to the Trade Marks or Patent Office to be translated into English and Arabic).
• Liaise with case handlers to prepare routine letters and documents (based on precedents). This will include, for example, trade mark approval sheets, Powers of Attorney and standard letters instructing corresponding agents and reporting to clients.
• Management of original documents.
• Make telephone calls to the Trade Marks and Patent Offices.
• Accurately enter data into the trade mark database.
• Take responsibility for the quality of all work produced.
• Effectively monitor all case deadlines.
• Provide cover for team member absences.
• Ad hoc duties as directed by IP Operations Manager.

Skills

Arabic

English

Attention to detail

Organisational skills

Teamwork

Multi-tasking

Prioritisation

Education

Education up to high school level

Job description

Job Purpose

Permanent IP Services Administrator Job Purpose To handle administrative functions relating to the management and prosecution of trade marks, patents and designs.

Job Requirements

• Utilise tools within an intellectual property database to prepare trade mark, patent and design application forms and other routine English language documentation relating to the filing and prosecution of trade mark, patent and design applications.
• Organise the translation of correspondence between Clyde & Co and the Trade Marks and Patent Office (i.e. arranging for letters from the Office to be translated into English and for letters from Clyde & Co to the Trade Marks or Patent Office to be translated into English and Arabic).
• Liaise with case handlers to prepare routine letters and documents (based on precedents). This will include, for example, trade mark approval sheets, Powers of Attorney and standard letters instructing corresponding agents and reporting to clients.
• Management of original documents.
• Make telephone calls to the Trade Marks and Patent Offices.
• Accurately enter data into the trade mark database.
• Take responsibility for the quality of all work produced.
• Effectively monitor all case deadlines.
• Provide cover for team member absences.
• Ad hoc duties as directed by IP Operations Manager.

Candidate Requirements

• Education up to high school level or equivalent; degree desirable.
• Previous administration experience gained within professional services; trade mark or patent administration experience essential.
• Excellent written and spoken Arabic and English.
• Exceptional attention to detail.
• Excellent organisational skills.
• An ability to work in a team — the role will involve working as part of a team of administrators and receiving instructions from paralegals and case handlers.
• An ability to multi-task.
• An ability to prioritise a very busy workload and work effectively under pressure.
• An ability to work to tight case deadlines and take a proactive approach to work.

The Firm

The Firm When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets. Our Commitment Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process.

A Note on Privacy

A Note on Privacy Please take a moment to read our privacy notice. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject. If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice. This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.

الشركة عند انضمامك إلى شركة كلايد أند كو، تصبح جزءًا من فريق عالمي يضم 500 شريك، و2400 محامٍ، و3200 متخصص قانوني، وأكثر من 5500 موظف فيما يقارب 70 مكتباً وفرعاً حول العالم. تشكل قيمنا المبادئ التي توجه قراراتنا، وتوحدنا في مساعينا، وتعزز جودة أدائنا سواء تجاه عملائنا أو شركتنا. نعمل بروح الفريق الواحد، ونتميّز في خدمة عملائنا، ونحتفي بالاختلاف، ونتصرف بجرأة. نلتزم بالعمل بمسؤولية من خلال السعي نحو بناء قوة عاملة متنوعة وشاملة تعكس المجتمعات والعملاء الذين نخدمهم. كما نكرس جهودنا لتوفير بيئة تمكّن الجميع من تحقيق إمكاناتهم الكاملة، وتسخير مهاراتهم القانونية والمهنية في دعم مجتمعاتهم. نُجسّد هذا الالتزام من خلال تقديم الخدمات القانونية المجانية، والمشاركة في الأعمال التطوعية، وبناء شراكات خيرية، إلى جانب تقليل أثرنا البيئي، بما في ذلك التزامنا بمعيار صافي الانبعاثات الصفرية ووضع أهداف طموحة لخفض الانبعاثات. التزامنا تفخر كلايد أند كو بكونها شركة ملتزمة بمبادئ تكافؤ الفرص. تشجعنا قيمنا على دعم العدالة، والاحتفاء بالتنوع، ورفض جميع أشكال التمييز في بيئة العمل، بما يتيح لكل فرد فرصة التميز والنجاح في مسيرته المهنية. ولذلك، نرحب بجميع طلبات التوظيف من الأفراد المؤهلين، بغض النظر عن خلفياتهم أو هوياتهم. للتعرّف على خطوات عملية المقابلة لدينا. ملاحظة بشأن الخصوصية نرجو منك تخصيص بعض الوقت لقراءة إشعار الخصوصية الخاص بنا، والذي يوضح البيانات الشخصية التي قد تحتفظ بها الشركة، وأغراض استخدامها، وآلية جمعها، وحقوقك بصفتك صاحب بيانات وطرق التواصل معنا. إذا كنت تقدم مرشحاً بالنيابة عن وكالة توظيف شريكة، فإن من مسؤوليتك الأساسية والضرورية التأكد من أن المرشح المتقدم للعمل لدى الشركة قد اطّلع على هذا الإشعار. يرجى ملاحظة أن هذا الوصف الوظيفي يعكس الوضع الحالي، إلا أن شركة كلايد آند كو تحتفظ بحقها في تعديله بشكل معقول بما يتماشى مع احتياجات العمل المتغيرة.

Our early careers programmes differ from any other law firm, because of our rich learning experience coupled with our opportunities to work directly with clients. In return, we ask you to bring your ambition and collaborative mind to support the firm’s continued success and growth. With over 65 offices in 26 countries, wherever you’re based, you’ll be empowered to accelerate your career doing interesting, stimulating work, achieving your potential and delivering exceptional outcomes. Discover where we are based. Here, you’re in good company. With over 5,500 individuals with offices in every time zone, our drive for success is continuous, reaching across the globe. Our people stay with us because we invest in strong relationships and value shared success. Learn more about life with us.