Finance Operations Specialist

Front End Limited Company (FELCO); Eastern Province; On-site; SAR 120,000 - 180,000; Full time

Job summary

Front End Limited Company (FELCO) in Saudi Arabia seeks a Finance Operations Specialist to manage day-to-day accounts payable, invoice processing, and multi-currency payments while ensuring Saudi regulatory compliance.

You will maintain vendor master data, support VAT/ZATCA filings, assist the Financial Controller, and uphold internal controls in a fast-paced asset-heavy business.

Qualifications

• Bachelor's degree in Accounting or Finance.
• 2–5 years in accounts payable or finance operations.
• Experience in engineering, energy, industrial contracting or asset-heavy business in Saudi Arabia.
• Bilingual Arabic and English.
• Progress toward SOCPA/ACCA/CMA or equivalent is a plus.

Responsibilities

• Own AP processing, invoice verification, and three-way matching.
• Manage payments and banking activities including multi-currency runs.
• Maintain vendor master data and respond to supplier inquiries.
• Assist with VAT/ZATCA invoicing and filings.
• Support month-end close and internal controls.

Skills

Attention to detail

Excel proficiency

Stakeholder communication

Organised

Education

Bachelor's degree in Accounting or Finance

Tools

Oracle NetSuite

Other ERP systems

Excel

Job description

Job Description

Role Purpose The Finance Operations Specialist owns Front End s day-to-day accounts-payable payments and finance-administration workload ensuring suppliers are processed and paid accurately on time and in full compliance with Saudi regulatory requirements The role exists to keep transactional finance current and controlled freeing the Financial Controller to focus on accounting controls and reporting It is the foundation hire as we rebuild and scale the finance function Accounts payable amp invoice processing Receive verify and code supplier invoices GL account cost centre project WBS and process them in Front End s ERP Perform three-way matching of invoices to purchase orders and goods-received notes investigate and resolve price quantity and tax discrepancies Validate that supplier tax invoices meet ZATCA e-invoicing Fatoora and VAT format requirements including Arabic-language fields VAT registration numbers QR codes and required invoice elements before posting Route invoices through approval workflows and keep the AP inbox ageing and accruals current Payments amp banking Prepare local and international multi-currency payment runs for review and approval including supplier payments for imported marine and heavy equipment Process payments through Saudi bank portals and support WPS Wage Protection System payroll payments via Mudad bank as required Uphold segregation of duties prepare payments for approval never self-approve and apply independent verification of any change to supplier bank details Vendor amp supplier management Maintain accurate vendor master data onboard new suppliers with valid Commercial Registration CR VAT certificate bank letter and required documentation Reconcile supplier statements manage queries professionally and support registration on client principal procurement portals e g Aramco SABIC PIF etc supplier systems Track import documentation and customs clearance paperwork for heavy-asset and equipment purchases coordinating with logistics and the Controller Saudi statutory amp compliance support Maintain complete audit-ready records to support VAT returns and ZATCA filings withholding-tax WHT deductions on cross-border payments and the annual Zakat Corporate Income Tax submission Assist the Financial Controller in preparing data for ZATCA GOSI Qiwa Mudad and other government-portal submissions and reconciliations Help ensure invoices contracts and payments comply with internal controls and anti-bribery anti-corruption standards expected of Front End and its tier-1 clients Finance administration amp month-end Manage employee expense claims petty cash filing and document control Arabic and English Support a clean month-end AP cut-off accrual schedules and account reconciliations Provide ad-hoc support to the Financial Controller and wider finance function Saudi Commercial amp Regulatory Knowledge Essential Front End operates entirely within the Saudi regulatory framework The successful candidate must be familiar or able to get up to speed quickly with the following Current rates are indicative and change periodically the role is expected to keep current Area What the role needs to know VAT Standard VAT rate of 15 correct treatment of standard-rated zero-rated and exempt supplies input output VAT and supporting records for periodic VAT returns ZATCA e-invoicing Fatoora E-invoicing generation Phase 1 and the integration phase Phase 2 compliant XML invoices QR codes cryptographic stamps UUIDs and Arabic fields and integration of the invoicing system with ZATCA s Fatoora platform per the applicable wave Zakat amp Corporate Income Tax Zakat 2 5 of the Zakat base for Saudi GCC ownership and CIT 20 on any foreign-owned share supporting the annual return due within 120 days of financial year-end Withholding Tax WHT WHT on payments to non-resident suppliers rates commonly 5 20 by payment type correct deduction and monthly remittance filing support GOSI amp payroll General Organization for Social Insurance contributions Saudi vs non-Saudi rates and salary ceiling and WPS payroll compliance via Mudad Labour amp employment platforms Awareness of Qiwa contracts Mudad payroll WPS GOSI and Saudization Nitaqat obligations under the Ministry of Human Resources Corporate amp banking Commercial Registration CR Chamber of Commerce supplier KYC documentation and Saudi bank payment portals Qualifications amp Experience Bachelor s degree in Accounting Finance or a related field 2 5 years in accounts payable or finance operations ideally in an engineering energy industrial contracting or asset-heavy business in Saudi Arabia Hands-on experience with Oracle NetSuite is strongly preferred experience with a comparable enterprise ERP will be considered Demonstrated current knowledge of Saudi VAT and ZATCA e-invoicing requirements exposure to Zakat WHT GOSI and WPS is a strong advantage Bilingual Arabic and English Arabic required for ZATCA-compliant invoicing and government portals Progress toward a professional qualification SOCPA ACCA CMA or equivalent is a plus and supported by the company Skills amp Attributes High accuracy strong attention to detail and process discipline Solid Excel skills and comfort working in digital finance and government portals Understanding of internal controls segregation of duties and fraud-prevention basics Organised proactive and reliable under month-end and deadline pressure Professional communication with suppliers banks and internal stakeholders high integrity Qualifications & Experience Bachelor's degree in Accounting, Finance or a related field. 2 5 years in accounts payable or finance operations, ideally in an engineering, energy, industrial, contracting or asset-heavy business in Saudi Arabia. Hands-on experience with Oracle NetSuite is strongly preferred; experience with a comparable enterprise ERP will be considered. Demonstrated, current knowledge of Saudi VAT and ZATCA e-invoicing requirements; exposure to Zakat/WHT, GOSI and WPS is a strong advantage. Bilingual Arabic and English (Arabic required for ZATCA-compliant invoicing and government portals). Progress toward a professional qualification (SOCPA, ACCA, CMA or equivalent) is a plus and supported by the company. Skills & Attributes High accuracy, strong attention to detail and process discipline. Solid Excel skills and comfort working in digital finance and government portals. Understanding of internal controls, segregation of duties and fraud-prevention basics. Organised, proactive and reliable under month-end and deadline pressure. Professional communication with suppliers, banks and internal stakeholders; high integrity.