Executive - Operations

SupportFinity™; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

An established industry player seeks a proactive Administrative Support professional who thrives in a dynamic environment. In this role, you will provide essential administrative assistance across various departments, coordinate travel arrangements, and manage calendars for management. Your strong communication skills will be key in effectively interacting with clients and staff. This is an exciting opportunity to join a creative agency that values innovation and offers a supportive community where your contributions can truly make a difference.

Qualifications

• Preferable experience in administrative support roles.
• Strong communication skills are essential for effective interaction.

Responsibilities

• Provide administrative support including data entry and document preparation.
• Coordinate travel arrangements and manage calendars for management.
• Effectively communicate with clients and handle inquiries.

Skills

Administrative Assistance

Communication Skills

Calendar Management

Travel Coordination

Education

Experience in Administrative Roles

Job description

Company Description

We help grow many of the world's most iconic brands at Leo Burnett. We help grow even more of the world's most talented people. You'll find at Leo Burnett an agency built on ideas and dependent upon the people behind them. A culture that doesn't just respect creativity but cherishes it. And a community where the path you choose is your own, the places you can go limitless.

Today, Leo Burnett is one of the most awarded creative networks in the world. We believe creativity has the power to transform human behavior, and we use ours to help our clients' brands discover their "human purpose" and play meaningful, active roles in people's lives.

Responsibilities
Administrative Support:

1. Provide administrative assistance to various departments, including data entry, document preparation, and filing.
2. Coordinate meetings, conferences, and appointments as required.
3. Assist in managing office supplies and inventory.
4. Collaborate with the Talent Team to assist in seating arrangements for employees.
5. Coordinate with messengers/Runners to deliver clients, Vendors and governmental stuff (Invoices/Documents) as required.
6. Follow up on various talent-related matters, ensuring tasks are completed in a timely manner.
7. Coordinate with finance team to manage all invoices and expenses POs.
8. Coordinate office-related tasks with office staff as required.
9. Issue all Expenses POs and register invoices.
10. Draft Manual Invoices.
11. Create new Expenses Vendor and clients in the New System.
12. Track & report office attendance & rotation plans.

Travel Arrangements:

1. Arrange travel for employees, including flights, accommodation, transportation, and visa processing when needed.
2. Prepare travel itineraries and ensure all travel-related documents are in order.
3. Monitor and reconcile travel expenses and ensure compliance with company policies.

Communication:

1. Effectively communicate with clients, employees, and visitors to address inquiries and provide information.
2. Handle and distribute incoming and outgoing mail and packages.

Calendar Management:

1. Assist in managing calendars for management.
2. Schedule appointments and meetings, ensuring efficient use of their time.

Qualifications:

1. Experience in the same field is preferable.

Additional Information:
R-2408P-2700