Executive Assistant

Proger; Riyadh Region; On-site; SAR 150,000 - 200,000; Full time

Job summary

A multinational engineering firm is looking for a Saudi Executive Assistant to support the CEO at their Riyadh Regional Headquarters. Key responsibilities include managing the CEO's agenda, organizing travel, preparing documents, and maintaining office systems. The ideal candidate should possess excellent organizational skills, be fluent in English, and preferably have a background in Business Administration. Join this dynamic team and contribute to impactful projects.

Qualifications

• Minimum of a high school diploma; Bachelor's degree or Diploma preferred.
• Strong organizational and communication skills required.
• Attention to detail and multitasking ability are essential.

Responsibilities

• Assist the CEO in daily administrative tasks.
• Organize CEO's agenda and manage travel arrangements.
• Produce documents and maintain records using software.

Skills

Strong organizational skills

Communication skills

Multitasking skills

Attention to detail

Proficiency in Microsoft Office

Fluent in English

Knowledge of Italian

Education

High school diploma

Bachelor's degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Proger is a global reality that brings together the best of Italian management, engineering and security expertise. A unique partner for public and private clients, able to guarantee the sustainability, development and execution of large-scale multidisciplinary projects.

With more than 70 years' experience, the company is now the leading independent engineering firm in Italy and is firmly established in the world rankings of international companies in the sector, compiled by Engineering News Record.

In Italy, it is responsible for the safety checks of over 7,000 works on the motorway network and is involved in the design of many of the country's largest infrastructure projects. On a national and international level, it is a key player in major urban, social and health development projects and plays a leading role in the energy transition, building renewable energy power plants, hydrogen plants and electrical and thermal energy storage systems.

Proger is present in Europe, Central Asia, Africa and the Middle East with hundreds of professionals who work with sensitivity to the territory and the social fabric to face new and increasingly global challenges with the utmost respect for the local context.

Proger's selection process ensures equal opportunities for all candidates and the transparency and homogeneity of the assessment criteria. Proger is committed to attracting and recruiting people with diverse backgrounds and abilities, and to pursuing gender equality in selection and recruitment.

Experience, skills and competencies are the guidelines for selecting our best candidates. Would you like to join our team?

Proger is looking for a Saudi Executive Assistant to join its Regional Headquarters in Riyadh, Saudi Arabia.

About the Role

Reporting to the Regional Headquarters’ CEO, the Executive Assistant holds the responsibility for preparing and maintaining accurate records; planning and managing project administration related tasks; operating standard office equipment; and utilizing software applications.

Key Responsibilities

• Serve as assistant of the Regional Headquarters’ CEO.
• Organize and program CEO agenda.
• Use a variety of software packages, such as Microsoft Word, Outlook, Power Point, Excel, etc., to produce correspondence, documents and presentations, and maintain records, spreadsheets and databases.
• Liaise with colleagues and external contacts to book travel and accommodation.
• Organize and store paperwork, documents and computer-based information.
• Maintain office systems.
• Book rooms and conference facilities.
• Attend meetings, take minutes and keep notes.
• Manage and maintain administrative budgets, as well as invoice.
• Liaise with staff in other departments and with external contacts.
• Order and maintain stationery and equipment.
• Sort and distribute incoming post and organize and send outgoing posts.
• Make translation from Arabic to English and vice-versa of all required communications.

Key Competencies and Skills

• A minimum of a high school diploma is required. A Bachelor's degree or Diploma in Business Administration, Office Management, Executive Secretary or a related field, is preferred.
• Strong organizational, communication and multitasking skills.
• Attention to detail and ability to follow instructions accurately.
• Willingness to learn and grow in administrative support functions.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent level of English (written and spoken) is mandatory. Italian language is a plus.
• Saudi National is a mandatory requirement.

Don't wait! Seize the opportunity to join Proger—apply now.