Events Coordinator

Ajdan Real Estate Development Company; Eastern Province; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading real estate firm in Eastern Province, Saudi Arabia is seeking an Events Coordinator who will play a crucial role in planning and executing various events that enhance brand visibility and client engagement. The ideal candidate should have proven experience in event planning, exceptional organizational skills, and the ability to manage multiple projects simultaneously. Proficiency in event management software and a creative mindset are essential for this role. This is a full-time position offering dynamic challenges and opportunities for professional growth.

Qualifications

• Proven experience in event planning or coordination, preferable in real estate.
• Exceptional organizational skills to manage multiple projects and deadlines.
• Strong communication skills to build relationships with diverse stakeholders.
• Creative mindset to develop unique event themes and strategies.
• Ability to work independently and as part of a team.

Responsibilities

• Plan and execute events such as property launches and client gatherings.
• Coordinate logistics including venue selection and catering.
• Collaborate with marketing teams for promotional strategies.
• Manage event budgets and track expenses accurately.
• Act as the main contact for vendors and participants.

Skills

Strong graphic design skills

Creative thinking and development of new event ideas

Excellent English communication skills (written & spoken)

Project Management

Budget Management

Attention to Detail

Tools

Event management software

Microsoft Office Suite

Adobe Creative Suite (Photoshop, Illustrator, InDesign)

Job description

We are seeking a dynamic and organized Events Coordinator to join our team in the real estate sector. The ideal candidate will play a crucial role in planning and executing a variety of events that promote our brand and engage our clients. This position requires a proactive individual who can manage multiple projects simultaneously while maintaining a keen eye for detail. The Events Coordinator will collaborate with various departments to ensure that all events align with our company’s vision and objectives. From conceptualization to execution, this role is essential in creating memorable experiences that enhance our reputation in the market.

Responsibilities

1. Plan, organize, and execute a wide range of events including property launches, client appreciation gatherings, and industry conferences.
2. Coordinate logistics such as venue selection, catering, audiovisual needs, and transportation to ensure seamless event execution.
3. Collaborate with marketing teams to develop promotional materials and strategies that effectively communicate event details to target audiences.
4. Manage event budgets, ensuring all expenses are tracked and reported accurately to maintain financial accountability.
5. Act as the primary point of contact for vendors, sponsors, and participants, fostering strong relationships to enhance event quality.
6. Conduct post-event evaluations to assess success and gather feedback for future improvements.
7. Oversee the setup and breakdown of events, ensuring all elements are executed as planned.
8. Utilize social media and digital marketing tools to promote events and engage attendees before, during, and after events.
9. Stay updated on industry trends and best practices to continuously enhance event offerings and strategies.

Preferred Candidate

1. Proven experience in event planning or coordination, preferably within the real estate or related industry.
2. Exceptional organizational skills with the ability to manage multiple projects and deadlines effectively.
3. Strong communication and interpersonal skills, capable of building relationships with diverse stakeholders.
4. Creative mindset with the ability to think outside the box for event themes and engagement strategies.
5. Detail-oriented approach to ensure all aspects of events are executed flawlessly.
6. Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
7. Proficiency in event management software and Microsoft Office Suite.
8. Strong problem-solving skills to address challenges that may arise during the planning and execution of events.
9. Willingness to travel as needed for event coordination and management.

Skills

• Strong graphic design skills;
• ability to create clear and visually strong event proposals;
• creative thinking and development of new event ideas;
• content calendar planning; Adobe Creative Suite (Photoshop, Illustrator, InDesign); basic branding and layout knowledge;
• excellent English communication skills (written & spoken)
• Project Management: The ability to manage multiple tasks and projects simultaneously while meeting deadlines is crucial for an Events Coordinator. Strong project management skills ensure that all aspects of an event are executed smoothly.
• Communication: Excellent verbal and written communication skills are essential for interacting with clients, vendors, and team members. This skill helps in negotiating contracts, promoting events, and providing clear instructions.
• Budget Management: Proficiency in managing budgets is important for ensuring events are executed within financial constraints. This includes tracking expenses and making cost-effective decisions.
• Creativity: A creative mindset is vital for designing unique and engaging events that attract attendees and enhance brand visibility. This includes developing themes, activities, and marketing strategies.
• Attention to Detail: A keen eye for detail ensures that every aspect of an event is planned and executed to perfection, from decor to logistics.