Entry-Level File Clerk

Client of Pulse Media NL; Riyadh; Remote; SAR 36,000 - 48,000; Full time

Job summary

Pulse Media NL is seeking an organized, detail-oriented Entry-Level File Clerk to join our remote administrative team. You will manage electronic files, perform data entry, and support routine administrative tasks with guidance from onboarding.

The role emphasizes precise filing, recordkeeping, and adherence to procedures, with comprehensive onboarding and ongoing support. Prior experience is not required, and recent graduates are encouraged to apply.

Qualifications

• Must have basic computer and typing skills.
• Good organizational and time-management abilities.
• Ability to follow written instructions and procedures.
• Willingness to learn document-management software.

Responsibilities

• Organize and maintain electronic files and records.
• Process electronic documents and forms accurately.
• Enter and update data in company databases.
• Retrieve documents and fulfill information requests.
• Maintain file indexes and document logs.
• Perform routine quality checks for accuracy.
• Support administrative tasks and schedules.
• Collaborate with teammates remotely.
• Escalate issues per procedures when needed.

Skills

Digital file organization

Document processing

Data entry

Attention to detail

Organizational skills

Time management

Written communication

Confidentiality

Remote work

Adaptability

Education

High school diploma

GED equivalence

Tools

Microsoft Excel

Google Sheets

Microsoft Office

Google Drive/SharePoint

Job description

Position Overview

We are seeking a reliable organized and detail-oriented strong Entry-Level File Clerk strong to join our remote administrative and records management team This position focuses on organizing maintaining updating and managing electronic files and business records The successful candidate will assist with document processing digital filing data entry records verification file retrieval and routine administrative support The ideal candidate is comfortable using computers follows instructions carefully maintains accurate records and enjoys keeping information organized and accessible strong Previous professional experience is not required strong Comprehensive onboarding training and ongoing guidance will be provided Recent graduates career changers individuals returning to the workforce and candidates seeking their first remote administrative opportunity are encouraged to apply

Key Responsibilities

Digital Filing amp Records Organization Organize and maintain electronic files folders and company records Categorize documents according to established filing procedures Apply consistent file names labels and classification systems Upload download and store approved documents in designated systems Maintain organized digital folders and shared drives Identify misplaced duplicate outdated or incorrectly labeled files Assist with routine filing-system maintenance Ensure authorized team members can locate records efficiently

Document Processing amp Management Receive and process electronic documents and forms Review documents for completeness accuracy and proper formatting Convert and organize documents into approved digital formats Rename sort categorize and archive files according to instructions Maintain document-processing logs and tracking records Identify missing pages incomplete forms or unclear information Route documents to appropriate team members for review Follow established document-handling and storage procedures

Data Entry amp Record Updates Enter and update information in company databases and spreadsheets Maintain accurate file indexes document registers and records trackers Verify information against approved source documents Correct routine errors when authorized Identify duplicate outdated or inconsistent records Maintain accurate logs of completed updates Follow company standards for data accuracy and recordkeeping

File Retrieval amp Information Requests Locate and retrieve authorized electronic documents when requested Assist team members with routine records and information requests Search databases shared folders and document-management systems Verify file details before providing access or sharing information Maintain records of document retrieval and distribution when required Escalate requests involving restricted or unavailable information Protect confidential business and customer records

Records Maintenance amp Archiving Review existing digital records for accuracy and organization Identify files requiring updates reclassification or archiving Move completed documents into approved archive locations Assist with maintaining current and historical record collections Follow established document retention and disposal policies Report missing damaged or inaccessible digital files Maintain accurate archive indexes and tracking documents Support routine records-management reviews

Quality Control amp Accuracy Check file names labels categories and document details Review digital records for completeness and consistency Identify duplicate documents and filing errors Compare information with approved source records Correct routine filing mistakes when authorized Report unresolved discrepancies to the appropriate team member Follow established quality-control procedures Maintain high standards of accuracy and confidentiality

Administrative amp Clerical Support Assist with routine administrative and clerical assignments Prepare and update spreadsheets forms lists and reports Organize shared digital resources and administrative documents Maintain task trackers and processing logs Support internal document requests and administrative workflows Assist with email correspondence when assigned Coordinate routine information updates with colleagues Complete additional administrative tasks as required

Task Management amp Productivity Organize and prioritize assigned filing and document-processing tasks Track completed pending and outstanding assignments Maintain accurate progress notes and processing records Meet established deadlines and quality expectations Request clarification when filing instructions are incomplete Report technical issues or document-access problems promptly Follow established procedures for task completion and escalation

Remote Team Collaboration Communicate professionally through email chat and virtual meetings Coordinate filing and records requests with supervisors and colleagues Provide updates regarding assigned tasks and completed work Participate in virtual onboarding training and coaching Follow company remote-work policies and information-security procedures Maintain dependable communication during scheduled working hours Work independently while meeting deadlines and quality standards

b Required Qualifications

b High school diploma GED or equivalent Basic computer and typing proficiency Strong attention to detail and accuracy Good organizational and time-management skills Basic knowledge of email spreadsheets and digital documents Ability to organize files and information systematically Ability to follow written instructions and established procedures Good written communication skills Ability to perform repetitive tasks consistently

Required QualificationsHigh school diploma, GED, or equivalent.Basic computer and typing proficiency.Strong attention to detail and accuracy.Good organizational and time-management skills.Basic knowledge of email, spreadsheets, and digital documents.Ability to organize files and information systematically.Ability to follow written instructions and established procedures.Good written communication skills.Ability to perform repetitive tasks consistently.Basic problem-solving abilities.Ability to manage multiple routine assignments.Willingness to learn document-management software and filing systems.Ability to work independently in a remote environment.Dependable and professional work habits.Ability to maintain confidentiality.Reliable internet connection and suitable remote workspace.

Preferred Qualifications

Previous professional experience is not required. Familiarity with any of the following may be helpful:Digital filing and document organization.Administrative or clerical support.Microsoft Excel or Google Sheets.Microsoft Office or Google Workspace.Google Drive, OneDrive, or SharePoint.Document-management systems.Data entry and records maintenance.PDF documents and electronic forms.Database and information retrieval.Remote communication and collaboration tools. Relevant experience gained through education, internships, volunteer work, academic projects, freelance assignments, or personal computer-based activities may also be considered.

Skills & Competencies

Successful candidates should demonstrate:Digital file organization.Document processing and recordkeeping.Strong attention to detail.Accurate data entry.Computer and typing proficiency.Basic spreadsheet skills.File classification and retrieval.Administrative organization.Time management and task prioritization.Ability to follow established procedures.Written communication skills.Dependability and professionalism.Confidential information handling.Independent remote working abilities.Adaptability and willingness to learn.