Document Controller

Hudson Manpower; Makkah Region; On-site; SAR 150,000 - 200,000; Full time

Job summary

A prominent manpower provider is seeking a Document Controller in Saudi Arabia's Makkah Region. The role involves managing and maintaining all relevant documentation in compliance with quality standards and procedures. Candidates should have a minimum of 5 years of experience in a similar role, preferably in industrial sectors like oil and gas. Strong organizational skills, attention to detail, and proficiency in document management systems are essential. This full-time position requires commitment to ensure document accuracy and availability for audits and compliance reviews.

Qualifications

• Minimum 5 years of experience as a Document Controller.
• Experience in maintenance, industrial, oil & gas, or petrochemical environments preferred.
• Proven experience handling technical documentation.

Responsibilities

• Manage, control, and maintain all maintenance and project-related documentation.
• Ensure documents are accurate, up-to-date, and accessible.
• Control access to sensitive and confidential documents.

Skills

Organizational skills

Attention to detail

Communication skills

Ability to work under pressure

Tools

Document Management Systems (DMS / EDMS)

MS Office (Word, Excel, Outlook)

Job description

Document Controller

Department: TS - MSSEmployment Type: FTC on Rolls / Work VisaDuty Hours: 08 Hours per Day | 6 Days per WeekLocation: As per Project RequirementSalary: SAR 3,000 + FAT (as applicable)

Job Summary

The Document Controller is responsible for managing, controlling, and maintaining all maintenance and project-related documentation in accordance with approved document control procedures and quality standards. The role ensures that documents are accurate, up to date, properly reviewed, distributed, and readily accessible to support maintenance operations, audits, and compliance requirements.

Key Responsibilities

1. Document Control & Management

Control, register, receive, distribute, and archive all maintenance-related documents including drawings, manuals, procedures, work orders, inspection reports, and technical records.

Maintain proper document numbering, classification, and filing systems for easy retrieval.

Ensure only latest approved revisions of documents are issued and used at site.

2. Version Control & Compliance

Track document revisions, approvals, comments, and transmittals.

Maintain strict version control to avoid use of obsolete documents.

Ensure documents comply with approved document control procedures and quality requirements.

3. Coordination & Interface

Coordinate with maintenance, engineering, and project teams to collect, update, and close documentation.

Follow up with concerned departments for pending documents, approvals, and revisions.

Support smooth information flow between site teams and management.

4. Electronic & Hard Copy Records

Maintain electronic document management systems (DMS/EDMS) and hard-copy filing systems.

Ensure documents are securely stored, backed up, and protected against loss or damage.

Control access to sensitive and confidential documents.

5. Audit & Reporting Support

Provide required documents during audits, inspections, and compliance reviews.

Prepare document status reports, transmittal logs, and document registers for management review.

Support maintenance schedules and project timelines through timely document availability.

Qualification & Experience

• Minimum 5 years of experience as a Document Controller.
• Experience in maintenance, industrial, oil & gas, or petrochemical environments preferred.
• Proven experience handling technical documentation such as:
• Equipment manuals
• P&IDs
• Preventive maintenance records
• Technical and inspection reports
• Familiarity with Document Management Systems (DMS / EDMS).
• Proficiency in MS Office (Word, Excel, Outlook).

Skills & Competencies

• Strong organizational and time-management skills
• High attention to detail and accuracy
• Good communication and coordination skills
• Ability to work independently and under pressure
• Understanding of maintenance workflows and technical documentation