Contract Administrator

Pace | Architecture, Engineering + Planning; Jeddah; On-site; SAR 350,000 - 520,000; Full time

Job summary

Pace | Architecture, Engineering + Planning is seeking a Contract Administrator for a major construction project in Jeddah. You will lead contract administration, advise on approaches, and ensure compliance with contractual terms and relevant regulations.

Ideal candidates have extensive experience in large-scale projects in Saudi Arabia/GCC, strong negotiation and organizational skills, and fluency in English (Arabic is a plus).

Qualifications

• 20 years of experience in contract administration.
• Extensive experience in construction supervision for large-scale infrastructure and/or mega projects, preferably in Saudi Arabia or GCC region.

Responsibilities

• Act as liaison to resolve conflicts related to contract terms.
• Main point of contact between stakeholders and contractors for contractual matters.
• Address discrepancies arising from contract performance and work with parties to resolve them.
• Assess and process changes to contract scope including variations and additional works.
• Collaborate with finance and project teams to track payments and cost management.
• Coordinate with project managers to ensure progress aligns with contract schedule.
• Ensure contracts comply with local, national, and international regulations and codes.
• Ensure compliance with insurance, bonds, warranties, and other legal requirements.
• Document and execute change orders with all parties’ agreement.
• Identify contractual risks and advise mitigation strategies.
• Maintain records of contract correspondence, change orders, and amendments.
• Monitor cost adjustments and proper documentation.
• Monitor contract performance and obligations of all parties.
• Prepare reports on contract status, risks, and disputes for senior management.
• Provide regular updates on financial status, risks, and contract performance.
• Support resolution of disputes through negotiation, mediation, or legal avenues.

Skills

Construction contracts

Procurement processes

Contract law

Saudi regulations

Negotiation

Communication

Organization

Problem solving

MS Office

Contract management software

English

Arabic

Education

Bachelor’s degree in CM/Engineering/Law

Tools

MS Excel

MS Word

Contract management software

Job description

About the Role:

The Contract Administrator will manage and oversee all aspects of contract administration related to the construction project, ensuring the project complies with all contractual terms and conditions. They will lead contractual discussions advising the client on suitable direction and implementation approach.

What you will be doing:

• Act as a liaison for resolving conflicts, disputes, or issues related to contractual terms and conditions.
• Act as the main point of contact between the project stakeholders and contractors for all contractual matters.
• Address any discrepancies or issues arising from contract performance and work with relevant parties to resolve them.
• Assess and process any changes to the original contract scope, including modifications, variations, and additional works
• Collaborate with finance and project teams to track payments, invoicing, and contractual cost management
• Coordinate with project managers to ensure that work is progressing according to the established contract schedule.
• Ensure all project contracts comply with local, national, and international regulations and codes.
• Ensure compliance with the terms of insurance, bonds, warranties, and other legal requirements.
• Ensure that change orders are clearly documented, agreed upon by all parties, and are executed in a timely manner.
• Identify and assess potential contractual risks, advising the project team on mitigation strategies
• Maintain and update a comprehensive record of contract correspondence, change orders, and amendments
• Manage cost adjustments related to changes in the project scope and ensure proper accounting and documentation.
• Monitor contract performance and ensure that all parties are fulfilling their contractual obligations.
• Prepare reports on the status of contracts, risks, and disputes for senior management and other stakeholders.
• Provide regular updates to senior management regarding financial status, risks, and contract performance.
• Report to the project director and work with project team members to resolve disputes through negotiation, mediation, or legal proceedings if necessary.
• Review, interpret, and manage all project contracts, prepare/action contractual letters and correspondences, ensuring compliance with local and international regulations and standards.
• Track and manage claims, disputes, and delays, ensuring timely resolution in accordance with contract terms

Required Experience

Has 20 years of experience in contract administration.

Extensive experience in construction supervision for large-scale infrastructure and/or mega projects, preferably in Saudi Arabia or the GCC region.

Education

Bachelor’s degree in construction management, Engineering, Civil , Architecture, Law, or a related field.

Essential Skills

• Strong understanding of construction contracts (FIDIC, NEC, etc.), procurement processes, and contract law.
• Familiarity with Saudi Arabian local laws and regulations related to construction projects.
• Experience of managing contracts on large, complex, and high-value projects.
• Strong negotiation, communication, and interpersonal skills.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Problem-solving abilities, with a focus on detail and accuracy.
• Proficiency in MS Office Suite, including Excel and Word. Knowledge of contract management software is a plus.
• Proficiency in both written and spoken English is required. Arabic is a plus.