Collection Specialist

smart Europe GmbH; Jeddah; On-site; SAR 60,000 - 90,000; Full time

Job summary

smart Europe GmbH is seeking an Accounts Receivable and Collections professional based in Jeddah, Saudi Arabia. You will review aging reports, follow up on overdue invoices, secure payment commitments, and document all collection activities in our ERP system.

You will also manage disputes, reconcile accounts, and coordinate with Sales, Operations, and Finance to resolve payment delays. The role emphasizes maintaining customer relationships, delivering timely invoices and statements, and

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Economics, or a related field.
• 0-3 years of experience in Collections, Accounts Receivable, Credit Control, Finance, or Customer Account Management.
• Fresh graduates with an understanding of finance fundamentals are welcome to apply.
• Fluency in Arabic and English, both spoken and written.

Responsibilities

• Review customer accounts and receivables aging reports daily to prioritize collection activities.
• Follow up on due and overdue invoices through calls, emails, and meetings.
• Secure payment commitments and track payments against agreed dates.
• Record collection activities, customer responses, and payment commitments in the ERP system.
• Follow up on returned payments, failed transfers, and disputed invoices.
• Escalate overdue accounts, missed commitments, and collection risks to management.
• Maintain relationships with customers and their finance teams.
• Respond to inquiries about invoices, statements of account, payments, and outstanding balances.
• Investigate payment delays and coordinate solutions with Sales, Operations, and Finance.
• Reconcile customer accounts and resolve payment discrepancies.
• Verify invoices and supporting documents before collection follow-up.
• Coordinate credit notes, debit notes, and account adjustments through the required approval process.
• Prepare weekly and monthly reports on collections, overdue balances, and account status.
• Identify aging trends and accounts requiring management attention.
• Prepare cash collection forecasts based on payment commitments and account history.
• Recommend actions to improve collection performance and reduce overdue receivables.
• Maintain records and supporting documentation for reporting and audit purposes.

Skills

Accounts receivable

Cash collection

ERP systems

Excel

Arabic

English

Education

Bachelor's degree in Accounting/Finance

Tools

ERP software

Job description

Accounts Receivable and Collections

• Review customer accounts and receivables aging reports daily to prioritize collection activities.
• Follow up on due and overdue invoices through calls, emails, and meetings.
• Secure payment commitments and track payments against agreed dates.
• Record collection activities, customer responses, and payment commitments in the ERP system.
• Follow up on returned payments, failed transfers, and disputed invoices.
• Escalate overdue accounts, missed commitments, and collection risks to management.

Customer Relationships and Dispute Resolution

• Maintain relationships with customers and their finance teams.
• Respond to inquiries about invoices, statements of account, payments, and outstanding balances.
• Investigate payment delays and coordinate solutions with Sales, Operations, and Finance.
• Reconcile customer accounts and resolve payment discrepancies.
• Verify invoices and supporting documents before collection follow-up.
• Coordinate credit notes, debit notes, and account adjustments through the required approval process.

Reporting and Forecasting

• Prepare weekly and monthly reports on collections, overdue balances, and account status.
• Identify aging trends and accounts requiring management attention.
• Prepare cash collection forecasts based on payment commitments and account history.
• Recommend actions to improve collection performance and reduce overdue receivables.
• Maintain records and supporting documentation for reporting and audit purposes.

Compliance and Controls

• Follow company collection policies, approval requirements, and internal controls.
• Protect customer and company financial information.
• Support internal and external audits related to receivables and collections.
• Conduct collection activities in line with applicable Saudi regulations and company procedures.

How Success Will Be Measured

• Collection target achievement.
• Days Sales Outstanding (DSO).
• Reduction in overdue receivables.
• Collection efficiency.
• Customer account reconciliation accuracy.
• Dispute resolution turnaround time.
• Cash collection forecast accuracy.

• Bachelor's degree in Accounting, Finance, Business Administration, Economics, or a related field.
• 0-3 years of experience in Collections, Accounts Receivable, Credit Control, Finance, or Customer Account Management.
• Fresh graduates with an understanding of finance fundamentals are welcome to apply.
• Fluency in Arabic and English, both spoken and written.

Skills and Competencies

• Understanding of receivables, invoice management, collection processes, and account reconciliation.
• Proficiency in Microsoft Excel, including PivotTables, VLOOKUP or XLOOKUP, and reporting.
• Ability to analyze account balances and prepare collection reports and forecasts.
• Communication and negotiation skills to secure payment commitments and resolve disputes.
• Consistent follow-up, attention to detail, and accurate recordkeeping.
• Ability to prioritize accounts, manage deadlines, and handle customer conversations with professionalism.
• A customer service approach that balances relationships with collection requirements.

Preferred Qualifications

• Experience with ERP systems such as Odoo, SAP, Oracle, or Microsoft Dynamics.
• Experience in technology, services, logistics, telecommunications, or other B2B environments.
• Familiarity with Saudi VAT invoicing requirements and credit risk assessment.
• Finance or accounting certifications.

A culture of growth: Many of our leaders started in junior roles - we believe in investing in our people and growing talent from within.

Continuous feedback: We don't wait for annual reviews - we believe in real-time coaching and development.

Supportive & collaborative vibes: We're all about learning together, cheering each other on, and diving into challenges as a team.

A space for every personality: Love socializing? You'll thrive in our lively environment where conversation and connection are key. Prefer quiet focus? We've got dedicated Focus Rooms perfect for deep work.