Executive Assistant

About us

Taktile is building the world's leading risk platform for managing critical, highly automated decisions. Our product enables customers to prevent fraud, combat money laundering, and expand access to credit for small businesses, among many other impactful use cases. Millions of decisions powered by Taktile are made daily across the globe.

With offices in New York, Berlin, and London, our team brings together engineers, entrepreneurs, and researchers with diverse experiences and backgrounds. Some team members graduated from top institutions like Harvard, Oxford, and Stanford, while others excel without formal degrees. Collectively, we bring experience from leading tech companies, startups, and enterprise software.

Our backers include Y Combinator, Index Ventures, Balderton, and stellar angels such as the founders of Looker, GitHub, Mulesoft, Datadog, and UiPath.

That's where you come in.

About the role

As the new Executive Assistant, you will be the right hand to our CEO, coordinating their tasks and duties. You’ll play a pivotal role in optimizing their time, coordinating logistics, and ensuring smooth day-to-day operations at the highest level of the company.

With your pragmatic and hands-on mentality, you directly report to the CEO and set the guardrails for our organization to evolve into a solid and well-oiled engine for innovative decision-making. This role will help shape the foundation of the Executive Assistant function at Taktile, and therefore will require hands-on work and an entrepreneurial mindset to transform ideas into reality. This is why we are looking for a professional with an interest and first experience in hospitality, or assisting commercial roles.

What will you do

Executive support:

• Provide high-level administrative support to the CEO and the Founder’s Associate.

• Manage complex calendars, prioritize and schedule meetings with investors, prospects, and other high-level stakeholders, and handle last-minute changes with ease.

• Coordinate travel arrangements end-to-end, including flights, accommodations, itineraries, and expenses.

• Organize meetings, prepare agendas and materials, and ensure timely follow-ups.

• Building the foundation of the CEO's rolodex by tracking and maintaining key relationships and proactively following up to drive business growth.

Build the foundation of executive assistance at Taktile:

• Play a key role in shaping this function from the ground up, setting standards and processes for future hires within the function.

• Help define the structure, tools, and best practices that will enable our leadership team to scale efficiently.

Growth Mindset & Product Curiosity:

• Demonstrate a strong interest in technology and what we’re building at Taktile. We’re looking for someone passionate about tech, just like us.

• With a proactive mindset, you stay curious about the business and find ways to proactively add value beyond traditional EA responsibilities.

Background requirements

• Experience working as an Executive Assistant or in a high-level support role—ideally supporting C-level executives. Experience at a leading consulting firm, bank, or top-tier startup is a plus.

• You have a broad interest in ops topics, and you’re able to quickly delve into new situations and questions, and don’t shy away from hands-on work.

• Excellent communication skills, both written and verbal, with a professional and polished demeanor—especially when engaging with external stakeholders such as investors, customers, and prospects.

• A passion for organization, with exceptional time management and multitasking skills.

• You are used to working very independently and in a team environment.

• You are pragmatic and hands-on with a good sense of when to strive for innovation and when not to reinvent the wheel and bring in best practices.

• You are fluent in German (only required if applying for the Berlin office)

What we offer

• Receive top-of-market equity and cash compensation.

• Get access to a self-development budget that you can use to, e.g., attend conferences, buy books, or take classes.

• Make an impact and meaningfully shape an early-stage company.

• Experience a truly flat hierarchy. Interact with and learn directly from the founding team members. Having an opinion and voicing your ideas is not only welcome but encouraged, especially when they challenge the status quo.

Our Stance

We're eager to meet talented and driven candidates regardless of whether they tick all the boxes. We're looking for someone who will add to our culture, not just fit within it. We strongly encourage individuals from groups traditionally underestimated and underrepresented in tech to apply.

We seek to actively recognize and combat racism, sexism, ableism, and ageism. We embrace and support all gender identities and expressions, and celebrate love in its many forms. We won't inquire about how you identify or if you've experienced discrimination, but if you want to tell your story, we are all ears.