Site Contracts Specialist, hybrid in Munich, sponsor-dedicated, Germany

Site Contracts Specialist, hybrid in Munich, sponsor-dedicated, Germany

Updated: February 14, 2025
Location: Germany-Europe - DEU-Client-Based
Job ID: 23003481

Site Contracts Specialist, FSP, client-dedicated, hybrid in Munich

Come discover what our 25,000+ employees already know: work here matters everywhere. We’re a growing and evolving biopharmaceutical industry leader, which means you’ll have endless opportunities to work with experts around the world and build the career you’ve dreamed of.
As a part of the Syneos Health team, you’ll help us deliver results for a rewarding reason – we improve patients’ lives around the world.

Role Purpose

Here at Syneos Health we are currently looking for a Site Contracts Specialist to work in a sponsor-dedicated role in a permanent full-time position. The role is 2x per week Munich office based and 3x per week home-based. You will need to visit the office just for printing purposes. The role is part of our FSP 360 team (functional service provider), which is designed to successfully meet the individual needs and goals of the client you will be supporting.

Responsible for the end-to-end management of budgeting and contracting for Study Teams with a focus on contracting a variety of contracts & study types including Confidential Disclosure Agreements (CDAs), Investigator contracts for client sponsored studies, non-registrational / Investigator Sponsored Research (ISR) studies.

Key Responsibilities and Major Duties

1. Provide knowledgeable single-point of service to study teams related to study budgets and contracts.
2. Prepare study/site level grant budgets.
3. Manage the end-to-end process for executing Clinical Trial Agreements (CTAgs) with investigator sites.
4. Prepare contract documents from templates and modify to reflect unique aspects of the particular study.
5. Negotiate financial and legal aspects of CTAg and Master Service Agreements with sites, Institutions or vendor personnel.
6. Communicate clearly and efficiently with client Clinical and Legal Teams regarding amendments and other issues.
7. Enter CTAg, documents and data into Clinical Trial Management System and contract management software and ensure correct filing.
8. Preparation, negotiation and execution of Master Agreements with Institutions.
9. Develop and maintain template language in collaboration with legal for all contract types.
10. Escalate to appropriate client colleague when a significant risk to the business is identified.
11. Independently make appropriate business decisions within their scope or authority.
12. Ensure contracts are executed in alignment with trial deliverables and priorities.
13. Execute local purchase contracts if applicable (e.g. of drug, equipment).
14. Ensure all CTAgs and payments are accurately posted and ensure correct filing.
15. May support preparing invoices/payments due reports and managing, tracking and executing payments to investigator sites.

Qualifications

What we are looking for:

1. BA/BS degree in Business Administration, Public Administration, Public Health, related field, or equivalent combination of education and experience. Advanced degree preferred. Fluent in German and English.
2. ≥ 2 or more years’ experience negotiating legal and/or financial agreements, preferably in pharmaceutical industry clinical trials or years of industry related experience in clinical operations.
3. Working knowledge of clinical trial start-ups and finance cycles.
4. Strong organization and time management skills and ability to effectively manage multiple competing priorities.
5. Strong communication skills with a strong customer focus.
6. Strong negotiation and interpersonal skills including strong conflict resolution skills.
7. Experience with Clinical Trial Management Systems (CTMS), SAP and Contract Management Software (e.g. ARIBA).

Get to know Syneos Health
We are the only full-service biopharmaceutical solutions company in the world. That means we bring together the best clinical and commercial minds to create a better, smarter, faster way to get medicines into the hands of patients who need it most. Learn more about Syneos Health.

Syneos Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, marital status, ethnicity, national origin, sex, gender, gender identity, sexual orientation, protected veteran status, disability or any other legally protected status.