Senior Administrative Assistant - AKA Central Europe - 20 hours/week (M/F/D)

Senior Administrative Assistant - AKA Central Europe - 20 hours/week (M/F/D)

Purpose & Overall Relevance for the Organisation:

Ensure the administrative support of the supervisor and the department.

Key Responsibilities:

• Carrying out routine correspondence to ensure a timely and accurate response
• Format, enter and edit various materials such as correspondence, memos, minutes, reports, and confidential documents
• Maintain and update files, records, organigrams, subscriptions, and publications
• Answer and scan phone calls, check incoming mail, and manage the department's email account
• Support the team in creating announcements and newsletters
• Assist in the creation/revision of presentations
• Plan internal and external meetings/conferences, including room bookings
• Organize and coordinate all travel arrangements for the team, including flights, hotels, visas, vehicle reservations, and airport pickups, resolving issues promptly
• Prepare travel expense reports
• Monitor the department's budgets and cost centers, process invoices for correct accounting
• Manage information on the intranet, ensuring content is current
• Participate in and coordinate projects related to business development
• Support internal and external communication during project cycles, including confidential information
• Execute operational tasks under departmental supervision
• Assist the team and management as needed
• Order office supplies and manage the purchasing platform, including creating shopping carts, requesting quotations, and monitoring orders
• Coordinate investment applications, asset numbers, and invoice verification with SSC
• Manage the Investment Request Workflow
• Request investments and rebook invoices as necessary
• Create master data for temporary and external employees in Self Service Tool
• Coordinate and administer video conferences
• Maintain data systems as instructed
• Assist in setting up new offices and relocations within HQ
• Manage holiday planning for the team
• Proofread documents and presentations
• Understand and apply standards and procedures

Authorizations: In agreement with line manager

Key Relationships:

• Local: Sports Marketing, Legal, Finance/Controlling, GTM, Brand Marketing, Omnichannel Activation, PR, Digital Marketing, MOPs
• Global: Global Sports Marketing, Senior Management, Legal
• External: Partners, agencies, consultants, stakeholders

Knowledge, Skills, and Abilities:

• Advanced Microsoft Office skills (Excel, PowerPoint, Word, Outlook)
• Excellent German and English language skills (written and spoken)
• Service-oriented approach in dealing with internal and external stakeholders
• Good project management and organizational skills
• Numerical understanding
• Advanced SAP and PC software knowledge
• Familiarity with new media and applications

Minimum Qualifications:

• At least 3 years of professional experience
• Fully qualified and experienced in relevant areas
• Knowledge of corporate policies and business practices
• Basic knowledge in related fields

At adidas, we foster a winning culture built on mental strength, embodying behaviors like courage, ownership, innovation, teamplay, integrity, and respect. We celebrate diversity and are committed to equal opportunity employment.