Executive Assistant

For one of our clients, we are looking for a Chief Executive Assistant to the founder, who would be at the center of fast-paced activities, responsible for coordinating all administrative support for the Executive and his family. The ideal candidate will be a seasoned manager, master of logistics planning, who has the ability to anticipate needs, incredible attention to detail, and flawless execution of multiple priorities with the ability to delegate across a team of EAs.

What you will be doing:

• Lead a team of assistants across multiple time zones, coordinating their work and delegating tasks while ensuring quality control and flawless execution
• Coordinate Executive’s calendar, meeting schedule, events, travel, etc. with a constantly changing schedule
• Organize and prepare domestic and international flight itineraries including flights, hotels, transportation, and expenses while considering required travel visas, costs, and proper documentation
• Assist with on-site logistics for events including attendees, agenda planning, F&B, and other business-related meetings and event activities as needed
• Lifestyle support for Executive’s family: doctor appointments, purchasing, arranging home care and preparation, etc.
• All other administrative and project duties as requested

What you bring:

• Successful experience as an EA supporting C-level Executive/s
• Minimum three years of experience leading a team of Executive Assistants with proven project management skills
• Proficiency in Microsoft Outlook (calendaring), Word, Excel, and PowerPoint
• Impeccable attention to detail, strong organizational skills and ability to structure and prioritize work in a fast-paced environment while handling multiple tasks concurrently
• Service-oriented mindset, responsiveness and ability to switch gears at a moment’s notice
• Ability to proactively anticipate needs without being asked or directed
• Exceptional verbal, written, and interpersonal communication skills with impeccable attention to detail
• Sound judgement and high integrity with ability to handle confidential information with discretion
• Flexibility to work across multiple time zones, be available on-demand (24x7)
• Fluent in English, Russian is an advantage
• Ability to travel 50 - 70% of the time

What is it for you:

• Networking opportunities: access to high-level professionals and decision-makers
• Gaining expertise in multiple areas, such as project management, event planning, and budgeting
• Development of advanced organisational, communication, and problem-solving skills
• Opportunities to travel

JK Recruitment activities are based on Recruitment licenses No 3374 and No 3375 from 1.08.2022

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative and Management

Industries

Higher Education and Education