Personnel Officer, part time (80%)

Frankfurt International School in Oberursel seeks a qualified and experienced Personnel Officer, part time (80%) to provide salary and personnel services to faculty and staff members of the school, in line with German legal requirements. The position is available effective immediately.

Applicants should have a valid work and residence permit for Germany.

Performance Responsibilities

The duties of the position will include but will not be limited to those on the list which follows:

1. Registration and maintenance of all data required for new faculty/staff/substitutes for employment (e.g., personal information, work permits, bank details, etc.). This includes providing foreign employees with assistance in completion of legal forms required: Applications for Social Security Insurances / tax status if non-registered / "Kindergeld" (Labor Office) / work permit for US consulate members.
2. Calculates and processes all payments to faculty/staff, e.g., salaries, payments for overtime, bonuses, maternity leave pay, sick leave pay, extracurricular activities or substitute payments in agreement with the business manager/head of school.
3. Provides each employee/substitute with monthly pay slips and yearly income statements.
4. Prepares reports regarding social security, income tax (e.g., DEÜV, Beitragsnachweise, ELSTER, ELSTAM) and salary payments to be reviewed by the business office and approved by the Director FinOps.
5. Maintains up-to-date knowledge of governmental law changes in relation to income tax and social security insurances.
6. Assists pregnant employees with information, providing necessary forms and statements.
7. Prepares salary statements for the Employment Agency. Provides yearly reports for "Berufsgenossenschaft" and labor office, and other necessary statistics.
8. Prepares for and assists with Audits.
9. Prepares leaving papers including statements relating to German state pension and taxes for leaving colleagues.
10. Ongoing review and configuration of HR related computer programs (e.g., NAPA, EDMS, Elster), including regular updates and cooperation with external providers.
11. Prepares accident reports for employees.
12. Administrates holiday and other leave of staff employees, using the internal leave tool.
13. Administrates the Company Lease-a-bike process.

Skills & Requirements

1. Certified business clerk (kaufmännische Lehre) and/or experience in payroll matters.
2. Human Resources experience preferred.
3. Advanced computer skills (MS Office/Google Suite and experience with programs for salaries, NAPA3 beneficial).
4. Good English and excellent German language skills (reading, writing and speaking).

Questions about the position can be sent to the Director of Finance & Operations, Dr. Constantin Loebus: constantin_loebus@fis.edu