Team Assistant & Project Coordinator (m/w/d)

About the role

We are seeking an experienced, organized, and proactive Team Assistant & Project Coordinator (m/f/d) to support the department leadership and promote the success and cohesion of our global team.

This role goes beyond traditional assistant tasks. It offers you the opportunity to lead your own projects and actively contribute to the development of team culture, internal collaboration, and operational excellence. You will play an active role as a cultural ambassador to strengthen the team's identity and values.

You will operate at the heart of a dynamic and international team, take responsibility for daily operations, and work closely with leaders and interface partners as a reliable and trusted contact person.

Principal Accountabilities

1. Comprehensive assistance for the department leadership, including scheduling, travel management, meeting coordination, and preparation of materials and briefings, organization of internal meetings, town halls, offsites, and business reviews
2. Expense reporting and travel expense management via Concur, as well as invoice processing via SAP
3. Leading or coordinating internal projects focused on team collaboration, engagement, or process optimization (e.g., onboarding, knowledge management, internal workflows)
4. Monitoring timelines, responsibilities, and progress
5. Fostering a positive, inclusive work environment through creative communication formats, team activities, and recognition culture
6. Maintaining and developing digital tools and platforms (e.g., SharePoint, MS Teams) to support collaboration

Skills and Experience Required

1. Initial professional experience in an assistant or project coordination role, ideally in an international environment
2. Excellent MS Office skills and ideally experience with CRM systems, Concur, SAP, SharePoint, or similar tools
3. Structured, independent, and solution-oriented working style
4. Strong communication skills and enjoyment in working with people
5. Fluent in English, both spoken and written
6. Confident demeanor, initiative, and interest in developing team processes

What We Offer

In return for your efforts in building our future, you will receive an attractive compensation package including salary, bonus program, and many extras, such as excellent retirement plans, generous vacation policies, flexible/hybrid working options, and inspiring workplaces for successful collaboration. At Imperial, we offer you the opportunity to grow and learn, develop innovations quickly, and contribute to our goal of creating a better future where our consumers can relax and find joy.

Everyone Belongs

Everyone belongs at Imperial. We are proud to be a truly inclusive company. We promote and welcome applications from all individuals, regardless of age, gender, ethnicity, nationality, disability, sexual orientation, religion or beliefs, and neurological differences. We treat all our applicants fairly and equally. Please contact us at recruitment@impbrands.com to inform us if we can assist you with your application process or interview participation.

About Us

We are a highly international company, the fourth largest in our industry, operating in 119 countries. We run an inclusive, innovative global FMCG company with 25,000 employees. We have embarked on a new chapter of growth and development. Our work culture is driven by a strong fighting spirit. We constantly challenge the status quo and encourage each other to give our best. Our flexibility and collaboration drive our ambitions, innovations, and successes. All of this is supported by award-winning development programs that create interesting and enriching career opportunities for everyone. We promote inclusion directly on-site and support a developing and strong diversity promotion program worldwide. We are fully committed to creating and maintaining an environment where differences are celebrated and respected.

It is understood that Imperial Tobacco or its subsidiaries will never ask for payment during any recruitment process.