EMIRATE Risk UG: Personal Assistant (m/w/d)

EMIRATE Risk UG: Personal Assistant (m/w/d)

Join us at EMIRATE Risk UG as a Personal Assistant (m/w/d) and be part of an international marketing agency that offers attractive promotions and manages associated risks. We focus on customized measures for each client, ensuring unique and effective campaigns.

Role Overview

As a Personal Assistant (m/w/d), you will be the right hand of the management team, supporting daily operations, prioritizing tasks, and organizing effectively to ensure smooth business processes.

Key Responsibilities

• Manage incoming calls, mail, and correspondence
• Greet and assist visitors and guests
• Prepare and organize meeting rooms
• Handle calendar management and scheduling
• Process travel expenses and team reimbursements
• Order and maintain office supplies and beverages
• Care for office plants
• Coordinate with service providers and external partners
• Assist with basic accounting tasks
• Support facility management and event planning
• Communicate with external service providers (e.g., tax consultants, lawyers)
• Manage company vehicles and property
• Support HR-related projects

Qualifications

• Completed commercial training or equivalent qualification
• Experience as an assistant, secretary, or office manager
• Excellent Microsoft 365 skills
• Good numerical and basic accounting skills
• Structured, proactive, and independent work style
• Excellent German verbal and written communication skills
• Good command of English
• Confident and professional demeanor
• Quick learner with good general knowledge
• Hands-on mentality and self-motivation
• Precise, organized, and responsible work ethic
• Resilient under pressure and confidentiality-conscious

Benefits

• Varied and responsible role with opportunities for process improvements
• Dynamic team of highly qualified colleagues
• Strong growth prospects and new challenges daily
• Permanent employment contract
• 30 days of vacation annually
• Good public transport access
• Free parking
• Complimentary hot and cold beverages

If you're interested, please submit your complete application including CV and references. For questions, contact Susan Möcklinghoff at 0152/25888697.