Administrative Coordinator Professional

Job Description

We are currently seeking a part-time (60%) Administrative Coordinator Professional for an international pharmaceutical client located in the Rhine-Main area at the Ingelheim site. The position offers up to 80% remote work from home. You will engage in varied tasks within a supportive working environment and attractive benefits. Interested? We look forward to your online application.

What We Offer

• Attractive salary and long-term job security through group affiliation
• Contribution to the company pension scheme after the probation period
• Extensive social benefits, including Christmas and vacation bonuses
• Typically an open-ended employment contract
• Customized training opportunities and free language courses
• A broad range of employee benefits

Responsibilities

• Managing appointments for managers, including logging and follow-up actions
• Organizing and leading regular meetings and providing technical guidance to colleagues
• Booking and invoicing for business trips
• Planning and monitoring budgets such as staff and travel
• Supporting management with team budgets and milestone tracking
• Procurement management: ordering materials, services, and equipment, and dispatching documents in compliance with regulations
• Assisting in contract negotiations
• Facilitating organizational, administrative, and personnel communication, including creating newsletters and announcements

Candidate Profile

• Excellent communication skills and service orientation
• Organizational talent with high flexibility
• Self-responsible, solution-oriented approach, even in complex tasks
• Reliable, loyal, and resilient
• Confident, friendly, and determined demeanor
• High discretion
• Systemic and networked thinking
• Proactive, flexible, and able to adapt to changing conditions
• Ability to prioritize multiple tasks and mentor colleagues
• Interest in new technologies, artistic and creative skills
• Very good English skills (C1)
• Experience or training in project management