Office Manager

Direct message the job poster from EnduroSat

We are EnduroSat! A fast-growing space scale-up at the forefront of satellite innovation, specializing in advanced software-flexible satellites for commercial, governmental, and scientific endeavors.

• This is more than a job, it‘s a mission

We are making space universally accessible and redefining the possible

• We get things done

We take ownership of what we do and we work hard to make a difference

• We are fearless

Transpаrancy is our only way forward. We dare to address and resolve issues head-on

• We learn from our mistakes

We deliver, take informed risks and evolve to achieve our goals. We compare with the best version of ourselves

What is the role?

We are looking for a dynamic Office Manager to join our expanding team in Berlin. This role is essential for supporting our team's growth and ensuring the smooth operation of the office.

Your main responsibilities will include:

Operations & Office Management

• Building Maintenance Coordination and Liaison: Serve as main point of contact with building management, including weekly calls with the lessor to monitor maintenance issues
• Safety & Compliance: Ensure the office complies with local safety regulations, manage mandatory visual displays, organize annual safety training sessions, and maintain proper documentation
• General Office Administration: Order stationery, manage office supplies, and organize weekly team breakfasts
• Logistics for Visitors and Events: Support international guests and colleagues visiting from Bulgaria, including travel coordination and local arrangements. Support local events where we present EnduroSat GmbH by organizing material and boot with Sofia
• Social & Team Events: Plan and support in-house events and external engagements

Finance and Procurement Support

• Coordinate with the finance team in Sofia and local accountant on accounting matters
• Handle BTO reimbursements for the German team
• Process invoices related to local office expenses
• Procuring necessary equipment for the local team based on the approved requests from Sofia

HR & People Operations

• Onboarding New Employees: Prepare contracts, ensure Code of Conduct and onboarding documents are signed, and coordinate with Sofia HQ for equipment (laptops, screens, etc.) and first trip arrangements.
• HR Administration: Register new employees for health insurance, schedule mandatory medical visits, manage badge distribution.
• Payroll Oversight: Verify input data for all team members, ensure compliance with German labor law.
• Employee Support: Answer questions related to payslips and employment matters
• HR Compliance: Respond to HR inquiries from Sofia about German legal specifics
• Contract Terminations: Coordinate exit procedures with Sofia and local legal advisors
• Temporary Transfers: Provide administrative support for employee transfers to Sofia
• Training & Development: Manage German language classes and coordinate team training

What do we look for?

• Excellent command of English and German (minimum level C1)
• Strong understanding of accounting
• Proven organizational skills and ability to collaborate with an international team
• Good command of office tools
• Proactive and solution-oriented mindset
• Availability for occasional travel to the headquarters in Bulgaria
• Positive and dynamic attitude

Why EnduroSat?

• Fast-paced and delivery-focused culture

We work with well-defined quarterly based objectives, that allow us to fast track the progression of our work and improve as we go

• Tough engineering challenges & hard-core R&D

You will be able to work on unique space technology and build next-gen innovations, while mentored by world-recognized space experts

• Constant learning and progression

Own your personal growth by navigating through our career progression framework and educational programs

• Chance to join our space educational program

Meet international space experts and improve your knowledge and skillset with our hands-on educational program

At EnduroSat, we embrace diversity and strive to create an inclusive environment where everyone is treated with fairness and respect. We are committed to equal employment opportunities without discrimination against any employee or job applicant on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, or gender identity. Additionally, this position is suitable for people with disabilities in accordance with the People with Disabilities National Regulation Act, ensuring accessibility and accommodation in the workplace.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  General Business

• Industries

  Aviation and Aerospace Component Manufacturing

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Charlottenburg-Wilmersdorf, Berlin, Germany 6 days ago

Office Manager – Workplace & Office Operations (all genders)

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