Office Administrator/Assistant (m/f/d)

GT, a leading multi-physics CAE simulation software provider, develops a suite of integrated solutions that guides and accelerates the engineering transformation of today’s products in the transportation, power generation, and industrial equipment industries.

At Gamma Technologies, our people are the driving force behind our success. We are looking for Office Administrator/Assistant who shares our passion for authentic innovation, trusted partnerships, bold decisions and a relentless focus on customer success.

What You Will Do

You will be at the heart of our European operations, reporting directly to management and working closely with the local team on a variety of tasks. You will also maintain daily communication with our administrative team at our US-based headquarters, as well as with colleagues in other global offices. In this role, you will play a key part in ensuring seamless internal operations and effective external interactions with customers and suppliers.

• Office Administration: Manage day-to-day office operations, including purchasing (e.g., hardware and supplies), answering incoming calls, and supporting corporate legal, accounting, and HR teams in the coordination of various projects and tasks.
• Event Planning & Training: Partner with the corporate marketing team to support the annual European conference and other global events. Coordinate travel arrangements and logistics for conferences. Oversee planning and execution of monthly client trainings, expos, and other external events.
• People Support: Provide support for employee onboarding and offboarding processes. Support HR related topics such timekeeping, vacation schedules, and medical or parental leave.
• Licensing Administration: Collaborate with sales, legal, and clients to ensure timely and accurate issuance of software licenses.
• Accounting Support: Work closely with corporate accounting to manage client and vendor invoicing, payments, and employee expense processing.

What You Will Bring

• Organized and Efficient: Maintain well-structured and accessible information, works systematically, manages time effectively, and prioritize tasks to meet deadlines.
• Strong Communication Skills: Communicate clearly and professionally in both German and English, both verbally and in writing. Actively listen, share information openly, and foster collaboration.
• Proactive and Self-Driven: Take initiative, seek out new responsibilities, embrace opportunities, and generate innovative ideas. Commit to continuous learning and self-improvement.
• Project Management: Set clear goals, milestones, and processes. Effectively secure resources, coordinate efforts, and monitor progress across multiple projects.
• Integrity and Professionalism: Act with honesty and accountability, maintain confidentiality, uphold company values, and communicate transparently—even when delivering difficult messages.

Additional Qualifications & Experience

• Proficient in Microsoft Office Suite, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Experience with Salesforce CRM.
• Additional language skills are a plus, particularly French, Italian, Czech or Greek.

What we Can Offer You

• Dynamic and highly talented team of experts.
• The opportunity to bring in your own ideas, implement them and make them accessible to a large customer base.
• The opportunity to build a professional network in various branches of industry.
• The primary work location will be our Stuttgart, Germany office. We’ve adopted a hybrid work policy asking employees to report to the office 3 days per work week.
• An attractive salary and additional company benefits.

We’re an Equal Opportunity Employer, dedicated to creating an inclusive workplace for all.